Office Administrator

Summary about this job

Detail information about job Office Administrator. Terms and conditions vacancy

We are looking for a Office Administrator with one of the boutique design and project management company in Sydney. This person will be responsible for office administration as well assisting the administration of projects.

Duties and responsibilities will include:

Office Management / Reception Duties

• Answer inquiries
• Organise couriers
• Control stock
• Manage company calendar (e.g. meetings, days off etc.)
• Maintain office and storage

Project Administration

• Create schedules for each show and prepare job folders with detailed show information
• Liaise with clients regarding stand collateral and organise couriers for the shows
• Liaise with venues and take quotes/all approvals and make sure OH&S Standards are adhered
• Organise for services shows (e.g. Power, Stand Cleaning, Photography, Hospitality etc.)
• Organise hotels, tickets/cars for business trip

Relationship Management

• Build and maintain relationships with external stakeholders (e.g. Venues / Buildings / Hospitality companies)

Required Skills:

• Previous experience working in a high-pressure environment and in a boutique office
• Outstanding organisational and communication skills
• Ability to work towards tight deadlines
• Collaborative and positive approaches to team work
• Attention to details and results oriented attitude
• Proficient Microsoft Office skills - Word / Excel / Outlook
• Flexibility for work hours during busy periods
• IT skills and confidence in communicating with contractors are preferred

Please register your interest in this role by forwarding your resume via apply button. Please note only applicants shortlisted for this role will be contacted. Your application will be treated with strict confidentiality.