Personal Assistant to GM
This role to assist and support the General Manager and team in control and coordination of operational and compliance activities.
Summary about this job
PA, EA & Secretarial
Company: South32
Location: Wollongong, Illawarra & South Coast
Work type: Full Time
Salary: n\a
Phone: +61-7-6281-1110
Fax: +61-8-3592-1474
E-mail: n\a
Site: n\a
Detail information about job Personal Assistant to GM. Terms and conditions vacancy
We are a globally diversified mining and metals company with operations in Australia, South Africa and South America. Headquartered in Perth, Western Australia, securities for South32 trade on three exchanges, the Australian Securities exchange (ASX), Johannesburg Stock Exchange (JSE) and London Stock Exchange (LSE).
Our purpose is to make a difference by developing natural resources, improving people’s lives now and for generations to come.
Our people are central to our success and demonstrate our determination to be a best-in-class operator. We aspire to be an inclusive organisation, where our workforce reflects the broader demographic of the countries and communities where we operate.
The Opportunity – Personal Assistant to General Manager
The role of Personal Assistant is to assist and support the General Manager and team in control and coordination of operational and compliance activities. The role is responsible for driving efficient and effective administration of the function.
Key Accountabilities include:
- Financial responsibilities include raising/ management of requisitions/orders
- Provision of diary and commitment management for the General Manager
- Responsible for personal assistant accountabilities to General Manager
- Act as a liaison with suppliers and financial services, management of vendors, obtaining quotes for supply of goods and services, assistance with validation of invoices
- Maintain reporting data and records in accordance with Document Management protocols to ensure accurate and compliant reporting
- Coordinate executive level site visits
- Draft board papers and submit to relevant stakeholders
- Conference, meeting and diary coordination as delegated
- Internal liason with other departments
- Coordinate and manage department staff travel
- Review and assist with company correspondence, minutes and reports
- Assist with Corporate credit card management for staff members
About You
The ideal candidate will be interested in working for an organisation that embraces the diversity each person brings to the workplace. Our values of Care, Trust, Togetherness and Excellence will guide your decision making and interactions, while supporting you in generating courageous solutions. In addition, you will have:
- Tertiary qualifications in Business Administration or relevant field
- Ability to manage highly sensitive information
- Ability to work independently or cohesively in a team environment
- Effective organisational and time management skills
- Ability to multi-task, prioritise and assist in resolution of matters
We would welcome applications from those who can demonstrate;
- A good work ethic, with motivation to work in challenging situations;
- A drive to exceed expectations and to constantly push for results;
- Acts in line with the South32 values of Care, Trust, Togetherness & Excellence.
What We Offer You
Offered as a permanent opportunity, you will benefit from a rewarding career path in a company that embraces diversity and collaboration. We offer an attractive remuneration package including performance-based bonus and participation in the Employee Share Plan.
Location
Illawarra Coal operations are located in the southern coalfields of New South Wales, near the city of Wollongong and approximately 75 kilometres south and southwest of Sydney.
South32 embraces diversity and encourages applications from people of all backgrounds.