Training Administrator
Assist with coordinating adult training by providing administration support to the training team and Scouts Victoria’s members.
Summary about this job
Administrative Assistants
Company: Scouts Victoria
Location: Melbourne
Work type: Part Time
Salary: n\a
Phone: +61-8-5091-6078
Fax: +61-2-4104-4181
E-mail: n\a
Site: n\a
Detail information about job Training Administrator. Terms and conditions vacancy
About us
Scouts is a worldwide movement that has shaped the development of youth and adults for 110 years. Scouts are in every part of our community and we are the largest and most successful youth development organisation in Australia. More than 20,000 boys, girls and adults from diverse cultural and religious backgrounds, including those with an intellectual or physical disability, enjoy a wide range of activities with Scouts Victoria.
About the role
The Training Administrator role is responsible for providing administrative support to the Training Manager and to Youth and Adult members in Scouting as well as assisting with the effective delivery of the youth program across Victoria.
Key functions of the role will include:
- Process training course enrolments and prepare, maintain and distribute course materials
- Maintain course calendar
- Liaise with trainers and other third parties as required and book venues and caterers
- Print attendance certificates, TR1’s and course reports
- Under direction from Training Manager & State Commissioner Adult Training & Development, respond to all email, service desk and telephone requests
- Enter data into various databases as required including in-service records, technical skills, course completion records, advanced evaluations and projects, and first aid certificates
- Assist with youth member enquiries about youth courses
- Create and cancel invoices in Extranet as required
- Ensure all VSC meeting and training facilities are clean, tidy and prepared for use including setting up facilities with materials as required by the user
- Receive invoices and forward to appropriate personnel for checking
- Process course completions on the the data base
About you
- Experience in general office administration tasks
- Demonstrated ability to meet reporting deadlines
- Experience with timetabling, calendar and diary management
- Proficiency with Microsoft Office suite of products
- Experience gained in an adult training environment is desirable
- Strong organisational and coordinator skills
The successful candidates will be able to demonstrate:
As part of our Employment screening process you will be required to undertake a National criminal history check. In addition there is a requirement to possess a current Working with Children check for employment or apply if you do not already hold one. It is unlawful for prohibited persons to apply for work with children, and, as such, prohibited persons cannot apply for this role.
Scouts Victoria is a Child Safe organisation with zero-tolerance for any harm, abuse or neglect. We value the diversity of our members, including gender, sexuality, race, religion and ability. Visit our Child Safe Scouting webpage for more information.
Scouts Victoria is an equal opportunity employer. Applications from Aboriginal and Torres Strait Islander peoples and people from culturally and linguistically diverse backgrounds are encouraged.
To apply for this role please click on the "Apply" button below.
Applications must be submitted through www.seek.com.au