Business Administrator

Summary about this job

Detail information about job Business Administrator. Terms and conditions vacancy

A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, we attract a diverse mix of people to work on ground breaking projects around the world.

Arup is the creative force at the heart of many of the world’s most prominent projects in the built environment. We offer a broad range of professional services that combine to make a real difference to our clients and the communities in which we work.

We are truly global, and our 13,000 planners, designers, engineers and consultants around the world deliver innovative projects with creativity and passion. 

Due to the growth of our business and an expanded portfolio of projects, an exciting opportunity exists for a highly motivated Business Administrator to join our team.

As part of the Building Groups Team, the Business Administrator will provide commercial, administrative and secretarial support the Southern Buildings Group (VIC/SA) in the Melbourne office. The strong focus for this role will be commercial management including:

• Preparation of management reports and actual against business plan & budget
• Provide management reporting to Senior Business Analyst, Commercial Manager and Group Leader
• Action cash flow management processes
• Assist Project Managers to manage their project finances and provide tools and suggestions for improvement
• Organisation of purchase orders, creditor invoice approval and preparation of invoices
• Assist with production of documentation, ensuring compliance with Arup Standards and Corporate Guidelines
• General administrative tasks including but not limited to preparation of presentations, agendas, papers, minutes and bookings

You will have demonstrated:

• Relevant industry experience in Administration
• Microsoft Office 2010
• Outlook (Advanced)
• Word, Excel and PowerPoint (Intermediate/Advanced)
• Experience with Financial Management Systems and Document Management Systems
• Excellent Literacy and Numeracy skills
• Experience in creating and issuing invoices
• Knowledge of databases with the ability to collate and analyse data
• Report Analysis skills and experience
• Ability to communicate with people at all levels in both technical and non-technical environments.
• Proactive and collaborative approach to work

You will possess demonstrated excellent attention to detail along with high-level verbal and written communication skills.  The ability to work independently and as part of a team is essential. 

The people at Arup are driven to find a better way and to deliver better solutions for our clients.

If you are interested in helping us shape a better world, apply using the link below.

“It is not the wish to expand, but the quest for quality which has brought us to this position… to do work of quality, we must have people of quality. There are many kinds of quality, and there are many kinds of job to do, so we must have many kinds of people, each of which can do their own job well.” Ove Arup, 1970.