Executive Assistant (Senior) | Global Professional Services Firm - CBD

Summary about this job

Detail information about job Executive Assistant (Senior) | Global Professional Services Firm - CBD. Terms and conditions vacancy

• Highly Successful Global Management Consulting Firm 
• Supporting at Director/Principal Level 
• Global Head Office Based - Sydney CBD
• Great People, Great Culture!
• Permanent Full-time Role 

Partners in Performance (PIP) is a global management consulting firm that works hand in hand with our clients to rapidly deliver sustainable results in performance. Our Firm has real scale and a demonstrated track record with reach across Australia, New Zealand, South East Asia, Africa, North and South America, Europe and the Middle East. Whilst Sydney is our global Headquarters we have a truly global footprint. As a Firm we are about Unleashing Potential in our clients and our people.

THE ROLE

This business critical, permanent full-time role based in Sydney CBD, will suit a proactive, experienced senior Executive Assistant. The role will appeal to those with an ability to work autonomously as well as in team. 

The successful candidate should have a desire to work closely with their Director(s) / Principal(s) to develop the business and embrace the challenge of establishing relationships and setting up meetings with new clients. In addition applicants require exceptional interpersonal skills; an ability to prioritise and problem-solve coupled with sharp attention to detail and a strong customer service attitude. Managing diaries to align with clients’ busy schedules will require diplomacy coupled with tenacity. Being highly organised, efficient and self-motivated is a necessity.

As well as assisting/supporting with business development tasks, a major part of the role is to take as much of the administrative parts of the Directors role away from them, including managing their email box and replying to routine emails.

Key Responsibilities

Diary management (Be a step ahead of your Director / Principal and look to anticipate their needs) - Proactive diary management – accounting for travel, location of meetings, meeting follow ups, etc

Support Director/Principal with business development activities as stated below:

• Follow up, by phone or email, on introductory emails and determine best approach to secure meetings with new contacts
• Regular review of existing contacts and follow up to schedule meetings
• Weekly review of Business Development activities with Director(s) to determine priorities and problem solve issues
• Company and contact research to:
• Maintain Salesforce data integrity – loading new opportunities onto Salesforce
• Assist with Business Development campaigns (under guidance of Director)
• Brief Director on companies and contacts in preparation for meetings
• Monthly Salesforce statistics report sent through to PIP Central Support

People Development (Support the Director to deliver on their Development Leader and People Management responsibilities)

• Schedule regular meetings with PIPers
• Track development plans and performance reviews

Logistics (Proactively team up with your Director/Principal to maximise their time)

• Travel and accommodation (Flights, care hire, etc)
•  Unique needs (get to know what will help them be successful in their role)

Other Duties

• Conference calls using Webex/Join.me – setting this up for meetings
• Ad-hoc excel analysis and creating appropriate graphs·       
• Submitting expense claims
• Submitting timesheets 

THE CANDIDATE REQUIREMENTS

Essential: 

• 10+ years’ experience working in similar roles supporting at Director/GM or Head of level.
• High level organisation and administration experience 

Desirable: 

• Experience using Salesforce or other similar CRM
• Experience working remotely from Director/Principal
• Professional Services Industry sector experience 

You will need to demonstrate the following competencies: - 

• Strong communication skills both verbal and written.
• Proactive and forward thinker
• Superior interpersonal skills
• Confidence in dealing with people at all levels 
• Exceptional organisation, prioritisation and time management skills
• Flexible and adaptable approach 
• Ability to think logically about process flow and next steps 
• An interest in the substance and commercial impact of PIP's work 

JOIN US

PIP has a rewarding and values-driven culture and is passionate about developing our employees. We work hard but take the time to celebrate successes and have some fun along the way! If you are high energy and enjoy working in a fast-paced, vibrant environment then we would like to hear from you immediately!

INTERESTED?

Please forward a CV and cover letter immediately addressing "The Candidate Requirements" immediately to: -

http://www.pipint.com/careers/careers/apply-now

Applicants should hold Australian Citizenship/Permanent Residency.