ADMINISTRATION OFFICER

Summary about this job

Detail information about job ADMINISTRATION OFFICER. Terms and conditions vacancy

About the Organisation

Enhanced Lifestyles is a not-for-profit, customer driven organisation, offering personalised choices in service options to South Australians with a disability. Our service was developed by people with a disability, for people with a disability, to give them real choices about the type of services they need to retain independence in their homes and the community.  This ensures that our customers have control over their lives and manage all elements of their services.

About the Role

We are seeking a dedicated and committed individual who can rise to the challenge, trouble shoot and use their initiative in this busy and rewarding role.

Reporting to the Executive Assistant, you will possess high level administration and communication skills and be used to working within a team.

We require the successful candidate to apply sound judgement when making decisions and problem solving, display a reliable work ethic and have the ability to juggle competing priorities and demands. 

Currently we have 2 positions available:

Administration Officer: Part time contract til end of the 2018/2019 financial year working Monday to Friday 10am to 3pm daily. Possible 12 month extension for the right candidate.

Responsibilities:

• Providing a professional reception service to both internal and external clients when required
• Maintain the visitor and contractor register at reception and direct all enquiries through appropriate channels when at reception
• Providing general administrative support to the Head Office team including opening and processing mail, preparation of mail-outs, order supplies, maintaining equipment, maintenance and routine auditing of files and preparation of general correspondence
• Copy typing including mail merge and printing of envelopes and labels
• Ability to create and format Excel spreadsheets
• Coordination of courier services
• Coordinating building requirements including office inspections, maintenance repairs, cleaning services and quotations for purchase of furniture or other office related requirements
• Ordering stationery and track usage via inventory
• Minute meetings where required
• Booking conferences and training seminars as directed 
• Maintain meeting rooms and ensure they are presentable at all times
• Ensure all relevant documentation is archived as required
• Contributing towards and assisting in the development of office procedures including written work processes
• Maintain effective and up-to-date systems for the storage and retrieval of documentation
• Responding to enquires by phone, email and written letters ensuring relevant information is obtained and communicated
• Participate in continuous improvement activities
• Participate in cross training and upskilling where required
• Actively participate in group training sessions and at team meetings

Personal Abilities/Aptitudes/Skills

• Completion of Year 12 and Diploma or higher in Office Administration highly regarded
• Intermediate to advanced MS Office suite experience
• DCSI CHILD Screening – or willing to obtain
• Excellent written and verbal communication skills
• Ability to problem solve and trouble shoot
• Knowledge of a wide range of office business equipment and administrative procedures
• Ability to create standard letters and email documents
• Minute taking experience
• High level attention to detail
• Creative and thinks outside the square
• Knowledge and/or experience of the community sector
• Highly disciplined with a natural drive to set the best standards
• Strong organisational and planning skills
• Ability to multi-task competing priorities and demands whilst maintaining composure
• Willingness to upskill and participate in appropriate relevant internal and external training when required
• Experience in relating / interacting with people with disabilities.
• Familiarity with various physical disabilities and associated requirements

Board Support Officer: Casual position, 1 day a week on a Thursday 9am - 5pm with additional hours, including after hours, as needed.

Responsibilities:

• Attend meetings and prepare minutes including Board Minutes, Subcommittee Minutes and other minutes where directed within specified time frames
•  Create pro forma letters, emails, spreadsheets and presentations
• Liase with the Executive as required
• Logistic coordination including the organisation of meetings and teleconference, meeting minutes, collation and distribution of papers
• Providing coordination and communication for the annual AGM, including Member nomination process
• Assisting in the preparation of the Annual Report
• Providing other administrative and communication support as specified by the Chief Executive Officer and Chairperson of the Board where required
• General administration support to the Board as required

Personal Abilities/Aptitudes/Skills

• Completion of Year 12 and Diploma or higher in Office Administration highly regarded
• Intermediate to advanced MS Office suite experience
• DCSI CHILD Screening – or willing to obtain
• Excellent written and verbal communication skills
• Ability to problem solve and trouble shoot
• Knowledge of a wide range of office business equipment and administrative procedures
• Ability to create standard letters and email documents
• Minute taking experience
• High level attention to detail
• Creative and thinks outside the square
• Knowledge and/or experience of the community sector
• Highly disciplined with a natural drive to set the best standards
• Strong organisational and planning skills
• Ability to multi-task competing priorities and demands whilst maintaining composure
• Willingness to upskill and participate in appropriate relevant internal and external training when required
• Experience in relating / interacting with people with disabilities.
• Familiarity with various physical disabilities and associated requirements
• Experience with providing high level support to a Board 
• Knowledge of governance practices or willingness to undertaking further training in governance

Please indicate in your Cover Letter which position you are applying for. 

If you believe you possess the above skills and necessary attributes, please apply.  Do not miss out on this great career opportunity to work with an innovative organisation in a diverse role.

Click to APPLY now!

Please note that only candidates who meet our selection criteria will be contacted.

Enhanced Lifestyles is an EEO Employer committed to the principles of cultural diversity and gender equality.  We aim to be an employer of choice for people with a disability through our attraction, recruitment and retention initiatives and practices.

Enhanced Lifestyles is committed to attract people with a disability to apply for positions within the organisation.