APS4 Executive Assistant

Summary about this job

Detail information about job APS4 Executive Assistant. Terms and conditions vacancy

• Extremely high profile team with central agency
• Interesting and varied coordination role
• Generous hourly rate

High profile Government Department of National significance is seeking an experienced Executive Assistant

Your new company
This Government Department is renowned for its professional and welcoming staff culture.

Your new role
Reporting directly to an Assistant Secretary, this contract will see you supporting the policy and project task force working on an event of huge importance. You will be required to provide high level executive, project and administrative support to the team undertaking this project. The contract is initially 3 months with view for extension.
Day to day you will be required to:

• Managing the executive's and the team's travel itineraries including flight bookings, registrations, accommodation, transport and visas for multiple meetings over the next few months.
• Preparing agendas and taking minutes for board meetings.
• Liaising across a number of teams and departments to coordinate agenda's, documentation and communications.
• Building rapport with a number of stakeholders on a daily basis and managing communications across the team as required.

What you'll need to succeed
This role will draw on your proven success in previous Executive Assistant roles within the Australian Public Service.
You must have an administrative background, including Executive Assistant experience at a high level. A proven ability to work both collaboratively and independently with minimum supervision, and having high attention to detail are imperative skills for this position.
You must be excellent with time management and showcase the ability to prioritise a high work load, whilst maintaining a quality standard of work.
You must be extremely proficient in the use of the Microsoft suit, including excel, as well as TRIM, SAP and Outlook.

You must be an Australian citizen and possess or be capable of going through the process to obtain and maintain a (Baseline or NV1 or NV2) personnel security clearance.

What you'll get in return
For your dedication and proven experience you will be awarded with an extremely competitive salary and the potential to extend into the long term.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Madeleine Ellacott on (02) 6257 3331 now.
If this job isn't quite right for you but you are looking for a new position, please contact Madeleine for a confidential discussion on your career.