Purchasing Assistant

Summary about this job

Detail information about job Purchasing Assistant. Terms and conditions vacancy

About the business and the role

Nikpol Pty. Ltd. is a National family owned company shaping interior design trends through our high quality environmentally preferable products. Nikpol leads the way in decorative and storage solutions for both domestic and commercial applications in the area of decorative surfaces, specialised hardware, domestic home appliances, drawer systems and hinges.

Nikpol currently has an opportunity available for a team orientated, commercially focused person in the role of Purchasing Assistant to work with the Inventory Control Manager. The opportunity is for someone to participate in a growing and developing business.

Job tasks and responsibilities

Reporting to the Inventory Control Manager your responsibilities will include, but not limited to;

PRIMARY RESPONSIBILITIES:

1. Execute purchasing activities by being responsible for:
   1. Run and review daily planning reports
   2. Raise purchase orders in Navision and place orders with suppliers
   3. Review order confirmations, inform Inventory Control Manager and Category Manager about pricing discrepancies, amend purchase orders if required
   4. Monitor and track purchase orders, update ETA in time
   5. Process shipping documents from supplier
   6. Receive stock into the system and process forwarder invoice
   7. Apply updates and changes in Navision
2. Liaise with suppliers, supplier agents/brokers, customs clearing agents to ensure:
   1. Cost control and agreements are documented
   2. Any stock/price discrepancies on orders received are reported
   3. Any damage of incoming shipments are reported
   4. The performance of suppliers is evaluated
   5. Weekly forwarders reports are reconciled and ETAs are updated in Navision
   6. Weekly OTRs from suppliers are reconciled and ETAs are updated in Navision
3. Update Vendor pricing in Navision and maintain as required in order to ensure that item buy pricing is always up to date and all tiers are visible in Navision
4. Discuss defective or unacceptable goods or services with Inventory Control Manager to identify root causes and take corrective and preventative action, lodge claim with supplier if required
5. Assist with management of third party agencies
6. Attend meetings, prepare and present reports, and provide information as per requested
7. Administrative support of stock takes
8. Inform the Warehouse about product arrivals, including delivery schedule for incoming containers and storage preparation for new products within time frame which allows the warehouse staff to plan and organize
9. Identify opportunities to reduce slow moving stock, excess and obsolete inventory

Skills and experience

The successful applicant will be able to demonstrate:

• Excellent oral and written communication skills.
• Advanced skills in in Microsoft Office, Navision and Demand Solutions, particularly MS Excel and mathematical skills
• Strong supplier negotiation and communication skills.
• Self driven and motivated and adaptable to change.
• Able to show initiative to work smarter and improve systems and processes.
• Strong self management and time management skills.
• Able to plan, schedule and prioritize workload.
• Analytical and able to problem solve and think outside the box. 
• Able to work effectively within the Purchasing team.
• Strong internal and external customer relationship building skills.
• Tactful, diplomatic and punctual.

Product training and support will be provided; experience in the industry would be advantageous but not essential.

A formal qualification in supply chain studies is preferred or a minimum of two years of related experience in a purchasing role. 

Please forward your resume to HR [email protected]