Office Manager

Summary about this job

Detail information about job Office Manager. Terms and conditions vacancy

We are looking for an enthusiastic Office Manager to join our team in Wellington.

Finding new ways to do things better is what 41South is all about. We’re infrastructure advisors who’ve taken civil engineering a stage further. We provide specialist infrastructure and management services throughout New Zealand and we’re passionate about what we do.

Our project managers are busy getting things done and we need someone equally passionate about what they do to join our team and keep our offices in Wellington and Auckland running smoothly. 

Based in our Wellington office, reporting to the two Directors, and working with our whole team, you’ll love the opportunity to take on a challenge and provide solutions. You will be a key player in our office culture.

To be successful in this role, you will need to:

• Have great communication and interpersonal skills (to shepherd everyone along) 
• Be well organised, flexible and able to juggle multiple priorities (to deal with competing demands) 
• Bring attention to detail (to make sure nothing slips through the gap) 
• Be self-motivated and willing to use your own initiative (for when everyone is too busy or when people are out of the office) 
• Bring a sense of humour, Lego building skills and input to our daily 5-minute quiz (to cope with us)

As the Office Manager your key responsibilities will include:

• Managing the Project Support Team, currently consisting of a Project Administrator 
• Accounts payable 
• Payroll support 
• Event management
• Quality assurance 
• Supplier management 
• SharePoint administration, including keeping site architecture and metadata up to date and providing training to the team as required 
• Identifying areas for improvement and implementing those improvements 
• General office administration including facilities management, ordering office supplies, travel arrangements and recording team meeting actions

To be considered for the role you will need:

• 5 years plus experience as Office Manager or PA 
• Advanced Microsoft Office skills - 365, Word, Excel and Visio 
• Preferably advanced technical skills in Xero & WorkflowMax
• Financial acumen 
• SharePoint Administrator experience 
• Knowledge of quality systems 
• Previous experience managing a team 
• Excellent oral and written communication skills 
• Basic IT knowledge – printer, cables, phones etc 
• Ability to work proactively and autonomously in a small team with a positive "can do" attitude

If this describes you, then we want to hear from you. 

We offer competitive remuneration and flexible hours for the right person.

Please email your CV and a cover letter to [email protected].
For more information about this role please feel free to call us on 04 472 6582.

Applications close on Friday 20th July.