Receptionist and Admin
Reception and Administration role as detailed below.
Summary about this job
Receptionists
Company: Countrywide immigration Services NZ 2016
Location: Auckland
Work type: Part Time
Salary: $15 - $19.99 per hour
Phone: +64-4-226-2972
Fax: +64-9-481-3823
E-mail: n\a
Site: n\a
Detail information about job Receptionist and Admin. Terms and conditions vacancy
About the business
Countrywide Immigration Services has been in establishment since 1998 and has been providing immigration solutions and immigration advice to its trusted client base. As part of its operations countrywide immigration services is assisting migrants in settling with in New Zealand and providing support and guidance to select right pathway towards temporary settlement and temporary migration or following right path towards gaining residence. We educate migrants and students to make choices that are right for their career to excel in their life and enjoy smooth settlement in New Zealand.
About the role
- Greet and Welcome guest and direct visitors to waiting area or to appropriate person.
- Screening telephone calls, answering calls in professional manner and forwarding incoming calls to Immigration consultants.
- Organising and scheduling appointment over counter or telephone and sending timely reminders before appointmnet.
- Ensuring reception area is tidy and clean and is presentable
- Ensuring office supplies are maintained at all times.
- Receive, sort and distribute daily mail/ deliveries.
- Develop and maintain tracking systems of all incoming mail and other document and handle courier deliveries.
- Maintain proper filling systems and records for officer files and confidential documents.
- Create and update filling records in database for financial documnet and other documnets.
- Monitoring and ordering weekly inventory.
- Managing petty Cash
- Recording, organising, storing or retrieving information using work, excel and other microsoft suite functions.
- Assist in Updating and maintaining client database.
- Assist in creating invoices, receipts, bank deposit and sending PAYE , GST via courier.
Benefits and perks
Onsite free parking is available.
Flexible time options can be discussed.
Skills and experience
Skill Requirements
Min 1-2 year of experience in the relevant role.
Proficiency in Microsoft office or suite.
Hands- on experience with office equipment ( eg. printers, fax, phone and other office equipment
Professional attitude and professional presentation.
Solid written and verbal communication skills.
Ability to be resourceful and proactive.
Excellent organisation skills.
Multitasking and time- management skills with an ability to prioritise tasks.
Customer service skills and willingness to assist customers in a warm and friendly manner.
Suitable Candidate must hold New Zealand citizenship or residence class visa or at least valid working rights to be considered for this role.
Please feel free to send your CV by email at [email protected],, or [email protected] or contact on following numbers for further discussion;
PH: 0212438847, 092637730