Procurement Administrator - Linfox Head Office

Summary about this job

Detail information about job Procurement Administrator - Linfox Head Office. Terms and conditions vacancy

• Great opportunity to join us at our Linfox head office
• Secure working environment with on-site parking
• Fantastic growth and development opportunity

Are you ambitious, driven and reliable?

Do you want the opportunity to develop and unleash your potential within a reputable Warehousing & Transport company?

Well then read on to start your career…

Linfox delivers service excellence and adaptable supply chain solutions across Asia Pacific. We are known for our reputation in quality and safe working environments, but it is the team that sees our business grow from strength to strength and this is where you come in...

A position has become available at our Verissimo Drive, Auckland operation for a Procurement Administrator. As a highly skilled and experienced administrator with superb interpersonal ability you will be part of the Shared Services team reporting to the Senior Procurement Administrator.

The main function of this role is entry of KPI data and KPI reporting, weekly invoicing, reconciliation of costs for suppliers and unsaved jobs, in particular this position is responsible for providing sound business accuracy of RUCs to support Operations Managers in making business decisions and servicing the customer’s informational requirements.  Investigate and resolve queries and issues. You will be tasked with performing your role to the highest level with excellence in accuracy and time management.

Position responsibilities and accountabilities

• Preplanning for vehicles that require RUC
• Purchasing RUC for depots and ensuring labels are sent on a timely manner
• Ensuring the accuracy of all information and reports produced for RUC weekly/monthly
• Ensuring the completeness and accuracy of data/information in regard to RUC in SAP
• Ensuring all issues that may affect the quality of data, or completeness are resolved
• Escalating operational issues that affect the reporting results weekly
• Creating all authorised purchase order numbers for NZ Linfox goods and services when requested.
• Checking and approving all sub-contractors and owner driver invoices
• Investigating and processing sub-contractor and owner driver queries
• Reconciliation of costs for suppliers as calculated from reports from TMW and other source documents for Retail Auckland, all FMCG, Hamilton subcontractors and other new or future suppliers
• Reconciliation of supplier invoices Retail Auckland, all FMCG, Hamilton subcontractors
• Reconciliation and production of owner driver self-bill spreadsheets and sending these to the customer for invoice preparation for Retail Auckland, all FMCG and Hamilton subcontractors
• Manual Entry of purchase order numbers into SAP for Retail Auckland and all FMCG

• Weekly invoices for suppliers received and reconciled

• Investigate and process supplier credit and POD requests
• All sub-contractor and owner driver invoices are checked and passed through to Accounts Payable for payment

In addition to your experience you will also demonstrate advanced MS Office capability, be an adaptable team player and possess excellent communication skills. You will also need to be systems and process driven with excellent time management and problem-solving ability. SAP experience is advantageous.

You must be legally entitled to work in New Zealand to apply for this vacancy.

The closing date for all applications is Friday 10th August 2018