Corporate Services Manager

Summary about this job

Detail information about job Corporate Services Manager. Terms and conditions vacancy

• Based in Sydney
• Dynamic, fast-paced international working environment
• Diverse team

About the business and the role

Serving 31 million customers in 66 countries, Societe Generale is one of Europe's largest financial services organisations. We employ 146,000 people in 67 countries worldwide. Based on a diversified universal banking model, Societe Generale combines financial solidity and a strategy of sustainable growth. Our objective: to be the leading relationship-focused bank, a reference in its markets, close to its clients and chosen for the quality and commitment of its teams.

Opened in 1981 and based in Sydney, Societe Generale serves clients by providing financial advisory solutions in the Natural Resources and Infrastructure sector, as well as global markets solutions in listed futures and options. There are currently 40 members of staff in Sydney, representing 10 different nationalities, from different business lines and corporate functions.

Job tasks and responsibilities

The APAC Corporate Services team is a multi-disciplined central function responsible for Corporate Real Estate, Engineering, Facility Management services & Sourcing. They work closely with Head Office & with the region's appointed Facilities Management partner. The team is committed to providing a safe, secure & integrated workplace environment. They have a clear objective of generating cost savings through efficiencies & economies of scale & establishing a control & governance framework closely aligned with all relevant standards.

The successful candidate will report to the COO locally & the Regional Head of Corporate Services & will be responsible for:

Oversight & Coordination

• Enhance and/or develop all policies & guidelines;
• Manage local budget;
• Complete all regulatory & internal reporting & audit requirements;
• Identify & drive any cost-savings initiatives.

Real Estate:

• Lead the restack of the existing office space in anticipation of business growth from design through to execution, integrating relevant components of the regional "New Ways of Working" project & local requirements (incl. engagement of external providers, internal RFP process, local coordination, change management, …);
• Lease management & active monitoring of market intelligence on property market;
• Coordination & monitoring of data for regional & global dashboards.

Facilities Management, Engineering & Security:

• Oversee management of the local team (1.2 FTE) from our Facilities Management partner & manage the relationship with their Country Team Leader;
• Liaise with landlord to ensure all relevant information is being shared appropriately & concerns escalated in a timely manner;
• Lead the full scope of Facilities Management services including document storage management, inventory & asset management, & insurance policies;
• Oversee all local engineering matters relating to critical environment, equipment maintenance management & energy usage monitoring;
• Ensure that security set-up is aligned with corporate & regional standards & requirements relating to policies & practices, equipment, monitoring & reporting;
• Work with the Business Continuity Manager to ensure that all relevant actions in place with respect to the disaster recovery sites & to coordinate crisis management activities.

Sourcing:

• Work in close collaboration with the regional team & local Department Heads to ensure all corporate guidelines & processes are implemented with respect to the engagement of all external vendors in Australia;
• Establish & review the contracts or agreements established with all vendors related to Corporate Services & Facilities Management.

Skills and experience

Key skill areas & knowledge required

Proven experience in Corporate Services in a multinational corporate environment.

Technical skills:

• Previous experience in the oversight of electrical and mechanical systems including critical environment building systems
• Supervisory experience in all aspects of facilities management
• Previous experience in the delivery of restack projects with multiple stakeholders and strong knowledge of workplace environments
• Good knowledge of legislation relating to building management and maintenance
• Proven project management skills
• Computer skills: Good knowledge on Excel, PowerPoint, Access

Soft skills:

• Ability to comprehend, analyse and interpret technical issues and deliver key messages to decision makers and stakeholders
• Strong sense of accountability and ownership
• Ability to understand the needs of multiple stakeholders and deliver solutions which can best respond to those needs
• Strong communication, interpersonal and change management abilities
• Capacity to work in a fast-paced environment on a broad range of rapidly evolving issues
• Strong organizational and people management skills

Qualifications

• University degree or equivalent professional qualifications and experience

Job benefits and perks

Ideally located in central Sydney, this contract is an ideal opportunity to gain experience and exposure in a fast-paced and dynamic international working environment. The small size of the team means that it is a hands on role with exposure to all facets of the Corporate Services and Facilities Management role in a international financial services provider.