Business Development & Communications Events Coordinator

Summary about this job

Detail information about job Business Development & Communications Events Coordinator. Terms and conditions vacancy

The Firm (BD&C) Business Development & Communications Events Coordinator is responsible for supporting the business development efforts of the Sydney office, with a primary focus on events planning and execution. Additional business development and events support may be required for the Melbourne, Brisbane and Perth offices. The BD&C Events Coordinator reports directly to the Business Development & Communications Manager and the Firm Director, Business Development & Communications. In performing this role, the BD&C Events Coordinator is expected to demonstrate initiative, set priorities, ensure timely and accurate completion of assignments, and comply with Firm policies and procedures. The BD&C Events Coordinator is also expected to assist in other BD&C-related functions, including for example helping with tracking of client interactions and client targeting, and with the preparation of internal BD&C-related documents (such as slide decks for internal business development meetings). The BD&C Events Coordinator is expected to perform all job duties with a commitment to producing quality work product as part of a global team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop understanding of the Australian offices, its culture, strategic direction, practice mix, and primary industries in the local market.
• Work closely and collaborate with lawyers in the Sydney office and other offices as needed.
• Organise and execute client-facing events, including: preparing guest lists, invitations, CLE approval (in coordination with the Firm Continuing Legal Education staff), and name tags; ensuring that agendas, presentation materials, and meeting handouts are developed, produced, and distributed; communicating with guests regarding event arrangements and coordinating other event-related tasks.
• Organise civic and charitable commitments, including processing charitable paperwork and producing advertising, invitations, and other design work that is consistent with the Firm’s Identity Standards, with Design Services.
• Assist BD&C Manager in monitoring BD budget for the assigned office(s).
• Work with BD&C Manager to generate business/competitive intelligence and client reports as needed.
• Coordinate with Firm Business Acquisition to produce and deliver proposal materials locally.
• Understand local client base and market; maintain local mailing lists (when language is a factor) in CRM software.
• Maintain the Australian -related website content and social media sites, with oversight from the Regional BD&C Manager and office leadership.
• Assist Firm directories team with drafting and submitting local directory, survey, and competition submissions, as needed/directed.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

• Commitment to the assigned office(s) and the Firm
• Excellent written and oral communications skills
• Excellent proficiency with CRM and email marketing software
• Strong service/hospitality orientation
• Excellent organisational and time management skills
• Excellent judgment and common sense
• Ability to establish effective working relationships across regional, practice, and Firm lines
• Ability to meet deadlines and be flexible to changing priorities
• Ability to handle many tasks/projects simultaneously
• Commitment to teamwork
• Attention to detail and ability to proofread with accuracy
• Experience working with and general competence using word processing software and spreadsheet/database computer applications

EDUCATIONAL/JOB EXPERIENCE REQUIREMENTS:

• University-level degree
• Minimum three years’ experience in a business development and/or marketing role in a business and/or professional services environment
• Minimum three years’ experience in event planning and coordination

If you would like to be considered for this position, please apply by clicking the "Apply for this Job" button below and submitting your resume and cover letter outlining your suitability for this position. Any queries regarding this position can be directed to Jade Olsson on [email protected].

To find out more about Jones Day visit www.jonesday.com