Administration Assistant

Summary about this job

Detail information about job Administration Assistant. Terms and conditions vacancy

Primary purpose of the role 
The primary purpose of the role is to provide Administrative support to a conference organiser.  This will include (but is not limited to) handling enquiries and registrations; liaising with key external stakeholders and booking travel; and providing high level administrative and project conference team. 

Additionally, this role will provide similar support services to other projects and activities, as directed by the Manager, Relationships and Change. 

Key Responsibilities: 

• Manage travel bookings for the conference through the organisations preferred travel provider (including but not limited to allocating itineraries). 
• Assist with the management of the conference registration, abstract and mobile app website portals. 
• Assist with the conference abstract management process. 
• Assist with the coordination of conference exhibition stands. 
• Communicate with relevant stakeholders about the conference. 
• Prepare a range of documentation including briefs, correspondence and reports. 
• Prepare and support the management of contracts using the Institute’s contract management process. 
• Assist with meeting preparation and coordination.

To Be Successful:

• You must have a strong Administration background, preferably in the Government sector
• Experience using HPRM TRIm
• Experience booking travel
• Excellent organisational skills
• Excellent communication skills

If you can demonstrate all the above, then please apply now. For further information, you may contact Jessica Roumanos on 02 8296 9809 for a confidential discussion.