Team Assistant/Personal Assistant

Summary about this job

Detail information about job Team Assistant/Personal Assistant. Terms and conditions vacancy

• Support senior leaders within our global organisation
• Join a highly skilled team, working in a culture that is driven to succeed.
• Be part of our brand new team in Chatswood, Sydney.

Join us on our journey of IT and digital transformation as we enhance the way we connect people to products in the smartest way harnessing the perfect blend of innovative technology and outstanding capability.  Do something extraordinary and be part of our technology revolution; let Toll Group take your career to new places and challenge yourself like never before.

Role Overview:

This position will provide administrative support to the IT Governance & Delivery Capability functions. This includes diary management, preparation and quality assurance of documents, spreadsheets and presentations, occasional coordination of correspondence/telephone calls, general support for team administration as well as liaising with all levels of management and stakeholders both internal and external to Toll.

A few responsibilities will include: 

• Work collaboratively with all levels within the Company and externally to support and assist with their enquiries and requests in the delivery of business support and associated activities
• Taking minutes of meetings, preparing agendas and following up on action items
• Tracking payment of invoices and ensuring timely payment
• Liaise with others both in executive support roles and generally across the business to ensure co-ordination and scheduling of activities so as not to conflict with activities elsewhere in the business
• Act as Executive Assistant for CIO when permanent incumbent is away or on leave.

About You:

Your communication skills will see you collaborating with multiple business units and at all levels of the business. Your natural ability to quickly and easily build trusted relationships will see you at ease. You will act as a sole point of contact for senior leaders managing IT and HR.  You will be proactive in your approach, seeking opportunities to assist and get in where you are needed. 

In order to be successful in the position you will need:

• At least 5 years previous experience as Personal / Executive Assistant / Administrative Support in an information technology business or function
• Strong computer skills, in particular extensive experience with Microsoft Word, Excel, PowerPoint, Outlook, etc
• Good written and verbal communication skills
• Comfortable working with ambiguity in a dynamic environment
• Strong organisation and planning skills
• General understanding of technology activities and project lifecycles in a corporate context (perhaps developed via experience working as part of or with a Project Management Office for a major project)

About Us:

Toll Group exists to deliver optimal logistics solutions to our customers and we have been excelling in this since our inception in 1888.  Our mission is to harness our significant resources, know-how and passion to deliver the optimal logistics solutions to our customers.

Apply:

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