PA / Business Administrator
Work closely with the Business Support Manager to provide PA support and also commercial and administrative support to the Office Services team.
Summary about this job
Office Management
Company: Arup
Location: Sydney
Work type: Full Time
Salary: n\a
Phone: +61-8-4523-5480
Fax: +61-2-3207-1407
E-mail: n\a
Site: n\a
Detail information about job PA / Business Administrator. Terms and conditions vacancy
- Great opportunity to join global market leader with great benefits
- You will be commercially savvy
- Sydney based
About Arup
Arup is an independent firm of designers, planners, engineers, consultants and technical specialists. Founded in 1946 in the UK, Arup came to Australia in 1963 to undertake the structural design of the Sydney Opera House and we now employ over 1700 staff across Australasia. Globally, we employ in excess of 14,000 staff.
Primary Focus
The focus of this role is to work closely with the Business Support Manager to provide PA support and also commercial and administrative support to the Office Services team in our Sydney office of 800 people.
The role requires a broad skill base, problem solving ability, excellent interpersonal skills, and a high level of adaptability, organization and common sense.
Key Responsibilities
PA support to the Business Support Manager
- Be the focal point of contact for all persons seeking the Business Support Manager – you will be the lynch pin
- Email and creative diary management for ever changing priorites
- Management of correspondence
- Electronic filing
- Processing personal expense claims and credit cards reconciliations
Commercial (financial management) administration
- Work closely with team leadership to assist with managing the team financials ($5.5m budget)
- Prepare financial reports and spreadsheets
- Coordinate the coding of supplier invoices and assist with the processing/approval of supplier invoices and raise and issue invoices for hosted parties and other special purpose items
General administrative support
- Update and maintain team records including training records, scorecard and org charts
- Prepare reports, letters, presentations and emails as requested
- Organise and manage domestic and international travel bookings, including accommodation and visas where required
- Book meetings, organise suppliers and catering
- Regularly review processes to ensure ongoing improvements are identified and implemented
- Participate in office networks and meetings
- Contribute to the smooth operation of the office by assisting with tasks across all aspects of the team’s remit during periods of peak workload or team member absence as delegated to you from time to time
Key skills, experience & attributes required
- 3 to 5 years similar experience
- Excellent written and verbal communication
- High attention to detail
- Ability to adapt quickly with ever changing priorities
- Inter to advanced MS Office
- Experience using multiple databases/CRM’s
On offer is a competitive salary, generous benefits including profit share and birthday leave, and a truly unique corporate culture. This is your opportunity to make a progressive career move with a global market leader!
“It is not the wish to expand, but the quest for quality which has brought us to this position… to do work of quality, we must have people of quality. There are many kinds of quality, and there are many kinds of jobs to do, so we must have many kinds of people, each of which can do their own job well.” Ove Arup, 1970.