Executive Assistant

Summary about this job

Detail information about job Executive Assistant. Terms and conditions vacancy

• Peak professional body - Innovative Organisation supporting Nurse Practitioners
• Key Administration Role with a Stakeholder & Operations Focus
• Full Time Ongoing Role / $60,000 - $65,000 Total Remuneration Package

About the organisation

The Australian College of Nurse Practitioners (ACNP) is the national peak body for nurse practitioners and advanced practice nurses in Australia. The ACNP is active in advancing nursing practice and improving access to health care.  This is achieved through:

• leadership;
• support of professional practice;
• education; and
• research.

To view more about the College, visit www.acnp.org.au

About the position

The Executive Assistant Role provides high level administrative and operational support to the Chief Executive Officer, as well as governance coordination of College Board and key advisory groups.

As Executive Assistant you will need to be a motivated self-starter with a positive outlook and the ability to work diplomatically with a wide range of people. You will provide high level administrative and secretarial support to a National CEO,  Board, Board Sub-Committees and some external sector groups. Working with sensitive and confidential information at a high level, you possess ironclad discretion and work with integrity. 

Essentially, you are comfortable wearing multiple hats at any given time of the day - no task is too big or too small in short, you just get stuff done!

The College is undertaking an exciting period of transformation and growth. This role plays a key role within the team during this time ensuring processes, procedures are effectively implemented, and that general support is provided to members, stakeholders and staff in a collaborative, efficient and effective manner.

Your duties will include

• Day to day administrative support to the Chief Executive Officer, including however not limited to the coordination of all engagements (internal and external)  and management of the Colleges engagement schedule
• Coordination of Chief Executive and Board Correspondence to members and stakeholders.
• Preparation of briefing papers for the Chief Executive Officer, President, Board Members and other stakeholders as required.
• Coordination of all staff, board, facilitator and presenter travel and accommodation.
• Secretariat and administrative support to internal and external committees including however not limited to minutes, agendas, memos and ad-hoc member communications as required.  This role works closely with Board members including College President and Councillors.
• Administer and coordinate contracts and agreements across all corporate, commercial and personnel related matters ensuring accuracy and attention to detail.
• Provide high level support to the National Secretary through the Chief Executive Officer ensuring the College maintains compliance reporting and adherence to College policies, procedures and guidelines.
• Coordination of office facilities including maintenance and general troubleshooting, as well as board room usage coordination for members of the college, this including coordinating catering and audio visual for meetings.
• Provide administrative, logistics and operational support onsite and in the lead up to College programs, events and activities.
• Project manage key projects as allocated by the Chief Executive Officer including however not limited to researching, scoping and developing briefs and business cases.
• In liaison with Marketing & Communications Manager coordinate presenting notes, presentation (power point) for Chief Executive Officer and Board Members.
• Support the Chief Executive Officer and Membership & Corporate Development Manager with Government Tender and Grant Submissions, additionally liaising with the Policy Advisor as appropriate.

Skills & Experience

• Minimum 5 years' experience in administration and or business / project support roles.
• Attention to detail in written and verbal communication is paramount to this role.
• Advanced writing skills including grammar, punctuation and report writing skills.
• Experience working with Volunteer Committees, experience working within member based peak bodies is advantageous.
• Ability to liaise and manage effective relationships with senior health professionals within a high paced setting is crucial.
• Ability to work autonomously and maintain confidentially on all College related matters.

Due to the nature of College activities some travel and out of hours work is associated with this role, this including the delivery of events and programs. 

The College is based in North Melbourne and offers the ability to work within an innovative and collaborative organisation. 

No recruitment agencies please.