Senior Personal Assistant

Summary about this job

Detail information about job Senior Personal Assistant. Terms and conditions vacancy

• Immerse yourself in our inclusive, diverse and supportive culture
• Make a real difference in your community through our social and environmental programs
• Choose the way you want to work by embracing our flexible work arrangements

KPMG is one of the most trusted and respected global professional services firms. Through depth of expertise, clarity of insight and strength of purpose we help our clients solve complex challenges, steer change, strengthen, transition and grow. We are looking for talented people who share our purpose of inspiring confidence and empowering change for our clients, our people and our communities. Due to growth within our existing client base and staff promotions, we currently have an opportunity in our market leading Audit division for an experienced Senior Manager

This resource will be responsible for providing a high level of PA support to 3 partners and 1 director, as well as working within the broader Admin Support team on ad-hoc projects.  The candidate should be professional, flexible and have a strong teamwork ethic.

Your new role will consist of:

Key PA tasks:

• Smooth day to day administration for 3 partners and 1 director to reduce their administrative load including managing diary conflicts, blocking time in busy periods, daily management of incoming calls and messages, assessing priorities and anticipating conflicts, management of emails where required.
• Room bookings & set up including technology trouble-shooting, checking meeting attendance, Skype details, VC confirmations, printing / distributing meeting papers as necessary
• Managing agenda items for group meetings, compiling suggested agendas, collating presentations
• On time preparation of documents to KPMG standards, efficient (electronic) filing
• Weekly admin meetings with partners to assess priorities, resolve diary conflicts, manage any upcoming meeting requests, travel requirements or general administration requests
• Processing timesheets and expenses each week as required and ensuring financial reporting deadlines are adhered to
• Processing travel bookings and ensuring calendars have extensive information included for all travel

Admin Support team tasks:

• Publications: Responsibility for quality & integrity of KPMG brand through proof reading / branding of publications and presentations; timely submission of work to editor for review
• Reporting News (weekly client publication): Monitoring email responses and timely management / cleansing of Client Management System
• Technology: Be the ‘go to’ person for new technology or processes
• Assist wider DPP team with ad-hoc projects and queries and ensure the efficient day to day running of the office, be flexible wherever possible
• Contribute to the successful on-boarding of new PA’s and staff
• Support other PA’s with their partners and tasks during busy periods and periods of absence/leave
• Organise and set up DPP morning tea events; arrange farewells, card signing, gift cards as appropriate

 PPC support tasks:

• Work alongside the group’s People, Performance & Culture (PPC) Partner in managing our people processes: monitor staff changes, keep accurate records, update staff contact listings
• Work with PPC and global mobility team for any staff movements, contract changes etc. and process and follow up online forms to ensure changes actioned

What you bring to this role:

• Ability to multi-task and prioritise eg management of multiple calendars
• Attention to detail
• Technologically highly competent (VC, phone systems etc)
• Innovative – able to suggest and implement processes to improve
• Commitment to knowledge sharing, and curiosity to further develop own knowledge and skills
• Ability to build networks
• Publishing tools experience e.g Dreamweaver
• Excellent computer skills; Word, Excel, Powerpoint

What we offer you

We offer rewarding careers for outstanding professionals, ongoing learning and development opportunities, a collaborative and inclusive culture, and flexible and agile work practices that focus on our people's wellbeing to drive innovation and entrepreneurship. We also believe that our business plays a distinct and vital role in helping solve important social and environmental issues; and use our unique skills and expertise to help create positive and lasting impacts for our communities.

We believe diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. We are consistently recognised as an employer of choice for women, and our inclusive culture promotes the development of our people irrespective of gender, ethnicity, generation, flexible work status, family circumstances, sexual orientation or disability.

This is an exciting opportunity to be a part of KPMG and its ongoing success. So if you want a career where you can use your deep expertise to deliver real results, talk to us first.

Please apply for this position by submitting your confidential application online.