Executive Assistant - Part Time

Summary about this job

Detail information about job Executive Assistant - Part Time. Terms and conditions vacancy

Division: People and Culture

Location: Melbourne CBD, Collins Street

Type: Permanent, Part Time - 0.6 FTE

Job reference: 1506

Applications close: 22/07/2018

About the Role

We are seeking an experienced Executive Assistant to provide high level administrative support to the Executive Director, People and Culture/Company Secretary. The support will relate to administrative and development activities of the People and Culture Division and Company Secretary responsibilities.

This role is part time 4 or 5 days per week which can be flexible on daily hours.

Responsibilities of the role include:

• Coordinate with other Executive Assistants for diary scheduling of Executive Directors and other stakeholders, and to proactively resolve any diary conflicts 
• Support in the planning and roll-out of People and Culture initiatives as required
• Liaise with relevant managers on policies, resources and operational issues, working with and supporting the Executive Director
• Develop and maintain an efficient filing system (hard copy and electronic)
• Attend Executive and team meetings, prepare agendas in conjunction with the Executive Director and record and distribute minutes 
• Support in Company Secretary matters including collation of information for annual reporting requirements
• Provide support in the documentation of legislative compliance arrangements
• Coordinate the preparation of the bi-monthly People and Culture Division report for the Board
• Liaise with relevant Yooralla managers to process and draft relevant documentation for government, the Yooralla Board, Senior Management team and other relevant stakeholders
• Support the Executive Director in the planning and management of events
• Draft letters, reports and other correspondence for and on behalf of the Executive Director
• Review and record all incoming correspondence and emails, including allocating and redirecting to appropriate staff for action and following up on the preparation of responses

About You:

We are looking for a self-motivated individual with strong administrative and organisational skills, and previous experience with providing executive support. You will possess well developed communication skills, advanced computer skills, and finely tuned organising and prioritising abilities. The ideal candidate’s values will align with our commitment to ensuring high quality outcomes for people with a disability.

To be successful in the role, you will also require:

• Experience working as an assistant to Executive or a Senior Manager including diary management and supporting preparation for operational requirements
• Excellent knowledge of Microsoft Office suite including advanced skills in Word, PowerPoint and Excel
• Experience in event management including planning and implementation of high profile public presentations and events
• Experience in managing and resolving conflicting demands including review of work priorities and rescheduling meetings and appointments as required in consultation with affected stakeholders
• Demonstrated experience in organising workshops and meetings, including preparation and distribution of papers and minutes

We offer

• Supportive team environment
• Salary packaging benefits
• The opportunity to work alongside and empower people with disability to reach their maximum potential
• Ongoing training, team support and professional development

About Us

At Yooralla, we believe that exceptional customer service starts with employees who love what they do. Our people are committed to supporting people with disabilities to live the life they choose and obtaining the best possible outcomes for our customers. We have played an active role in improving public awareness and progressing the nature of disability support in Australia for 100 years. We employ 2000 individuals dedicated to providing quality, sustainable and flexible services, that uphold human rights and create opportunities, empowering individuals to live the life they choose.

For further information please contact Ben Linehan on 03 9666 4506

We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of the Victorian community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply to our vacancies. We strongly encourage Aboriginal and Torres Strait Islanders and people with a disability to apply. Appointments are subject to one or more of the following forms of pre-employment safety screening such as Police Records Check, Inherent Position Requirements Employee Declaration, Working with Children Check, Disability Worker Exclusion Scheme Check, Reference Checks and AHPRA Registration Check. This role is only available to Australian Residents or to those who hold the right to work in Australia. Yooralla is an equal opportunity employer.