APS4/5 Ministerial Officer

Summary about this job

Detail information about job APS4/5 Ministerial Officer. Terms and conditions vacancy

• PDMS or PWS experience essential
• Long term contract
• Contact Madeline O'Connor on 62573331

APS4/5 Ministerial Officer job opportunity for long term contract in Canberra CBD location for immediate start

Your new company
This Federal Government Agency is currently undergoing significant change and growth due to a number of new Programs being undertaken, and internal restructure to ensure efficiency. This Agency is responsible for providing support through Program implementation and access to information services to a variety of stakeholders here and overseas.

Your new role
You will be an experienced Ministerial or Parliamentary officer with knowledge in ensuring ministerial correspondence items are processed accurately and in a timely manner. These responses will stem from line areas and will be received by Commonwealth, State and Territory Members of Parliament. Furthermore, you will quality assure all ministerial correspondence before items are sent for signature and be required to draft submissions.

Your duties will include:

• Working proactively and liaise with Department line areas and the Senior Executive.
• Oversee the monitoring, allocation and quality assurance activities of various Parliamentary and Ministerial activities, including Ministerial Correspondence.
• Preparation of responses to Ministerial Correspondence including client summaries
• Manage group mailboxes and respond proactively to requests, seeking direction as required.
• Ensure strict governance and administrative processes in work matters.
• Manage multiple tasks, apprising line managers of the status.
• Identifying, developing and implementing improvements in business processes and procedures.

What you'll need to succeed
Weekly and monthly reporting is a part of regular duties therefore an understanding of how to register ministerial submissions, progress them through the workflow and follow up any overdue material is essential.

As the successful applicant you will have the ability to communicate effectively with staff at all levels, strong organisational skills and the ability to work under pressure. You will have ministerial, secretariat and parliamentary administration experience and will have worked in a similar capacity in your career within the Federal Government.

A demonstrated working knowledge of PDMS or PWS is necessary for this role.

Prior experience in a similar role within the Federal Government will be highly regarded. You must be an Australian citizen and hold, or be willing to obtain, the minimum of a baseline security clearance.

What you'll get in return
You will work in a very supportive environment, and have access to on the job training and mentoring. Your new area is accommodating of a healthy work-life balance, and open to discussing flexible hours to meet your family commitments.

You will benefit from an attractive hourly rate, and very real opportunity of extension.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Madeline O'Connor on 62573331 now.
If this job isn't quite right for you but you are looking for a new position, please contact Madeline O'Connor for a confidential discussion on your career.