EVENTS ASSISTANT

Summary about this job

Detail information about job EVENTS ASSISTANT. Terms and conditions vacancy

Arbonne transforms lives through pure, botanically based ingredients in scientifically tested skincare, makeup and nutrition products; a pure, healthy lifestyle; and the pure joy of helping others. As a leader in the Australian Direct Selling industry, Arbonne crafts products with integrity, expertise and innovation. And we do it responsibly, taking care of our earth at the same time.

POSITION SUMMARY

The Event Assistant will provide support in the coordination of the events program. This will include event registration management, researching various aspects of events e.g. venues and transportation, providing administrative assistance with invoices, basic copy writing, power point presentations and handling event related enquires from consultants.

The Event Assistant will also be required to attend and assist with onsite event work when necessary.

KEY RESPONSIBILITIES

• Support the Events Manager to execute the events program from concept to delivery
• Provide administrative support in preparation for events
•  Prepare information packs for staff and speakers
• Work with suppliers both internally and externally
• Research and organise promotional items for events
• Organisation of hotel bookings and travel arrangements as necessary
• Resolve problems or complaints from both internal and external customers
• Work within strict timelines and within defined budgets
• Liase with the Finance department to ensure the payment of event related invoices in a timely manner
• Assist the Events Manager in the development of all support material including agendas, flyers and registration lists
• Initiate creative requests for signage, flyers etc as needed to support projects
• Work a flexible schedule and overtime hours when requested to do so. Attend off site meetings, some of which may necessitate travel and overnight stays
• Provide ad hoc support to the marketing team as required

GENERAL COMPENTENCIES:

• Time Management and organisational Skills – Able to prioritise multiple tasks and work well under tight timelines and changing requirements.  Organisation is critical, as is the ability to work independently and on multiple projects at one time.
• Attention to Detail – Ensure accuracy in documentation and data.
• Building Relationships – Ability to develop and maintain productive relationships with internal and external stakeholders.
• Decisiveness – Strongly communicating expectations, quickly responding to situations, justifying decisions when challenged and following through on decisions.
• Problem Solving – Generating effective solutions to problems, negotiating compromises, suggesting alternative solutions and balancing business needs with individual needs (e.g. team member needs and customer needs).
• Communication Skills – Convey written information clearly and effectively through formal and informal documents and convey information orally in such a way that the recipient(s) comprehends the message.  Ability to read and interpret documents, write reports and correspondence.  Have the ability to speak effectively before a group of employees.
• Leadership – Ability to remain calm during all situations, provide constructive feedback and inspire team work and respect.
• Team Player – Ability to work effectively with co-workers
• Attendance – High standard of punctuality and attendance
• Personal Attributes - Self-motivated, confident, positive can-do attitude, energetic and creative.

SKILLS AND QUALIFICATIONS:

• Experience in events coordination
• Experience in project management
• Experienced in administration
• Direct selling experience is desirable but not essential
• Proficient in all applicable computer software including Word, Excel, PowerPoint and Outlook