Project Administrator

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Short info about job

Company: Birkbeck, University of London

Department: School of Arts

Salary: £25,236 to £28,633 pro rata, per annum.

Hours: Part Time

Contract type: Fixed-Term/Contract

Type / Role: Clerical

Phone: +44-1542 9833831

Fax: +44-1571 3343933

E-mail: N\A


Detail information about job Project Administrator. Terms and conditions vacancy

We are seeking an enthusiastic, motivated Administrator to work in the School of Arts on the Reading Peer Review project. The project, entitled ‘Reading Peer Review,’ will analyse the role of peer review in the research cycle to develop better ways of using expert opinion to assess and improve the literature available. It will investigate the peer review database at PLOS ONE, the largest scientific journal in the world. The reports, which will be strictly anonymised and treated as confidential, will be examined using a range of close-reading, distant-reading and stylometric approaches.

The administrator will primarily be responsible for helping the PI with administrative activities associated with the grant. The role will involve supporting research grants associated with the PI, including routine costing, financial record keeping, and reporting in consultation with the Principle Investigator, the research and contracts office, HR, and other relevant central services. This will involve appropriate provision of administrative support for one-off or annual events organised by Professor Eve and the Centre for Technology and Publishing.

A core part of the role is to investigate and solve financial queries, maintain an oversight of financial records to ensure budgetary compliance for the PI’s grants and Centre activities, including the approval of financial expenditure within agreed limits. The role will also involve handling correspondence and diary scheduling, including travel arrangements and expense reimbursement, pertaining to the Open Library of Humanities and Birkbeck on behalf of the PI.

The administrator may also be asked to handle invoicing, institutional renewals, and financial record keeping for the Open Library of Humanities; to undertake proofreading and appropriate formatting tasks on academic and non-academic documents; and to attend meetings and take/write-up minutes.

You will be experienced in providing high quality customer service and will possess strong communication, organisational and IT skills. You will also be a team player with relevant administrative experience, preferably in a higher education environment. Experience of university admissions processes and/or of office management will be an advantage.

Salary: Grade 4 of the College's London Pay Scale which is £25,236 rising to £28,633 pro rata per annum.

This post is part-time, 27 hours per week (0.77 FTE) and fixed term for 12 months. The salary quoted above will be pro-rata for this part time post and is on the College's London Pay Scale and includes a consolidated Weighting/Allowance which applies only to staff whose normal contractual place of work is in the Greater London area. The initial salary will be dependent on the skills and experience of the successful applicant. The appointment is subject to a probationary period of 6 months. Birkbeck also provides a generous defined benefit pension scheme, 31 days paid leave, flexible working arrangements and other great benefits.

The closing date for completed applications is midnight on Sunday 1 October 2017

Interviews will be held in October 2017

Birkbeck welcomes applicants from all sections of the community. The College is committed to improving the gender and cultural diversity of its workforce, holding an Athena SWAN award, operating the Two Ticks scheme, is a Stonewall Diversity Champion and is working towards the Race Equality Charter Mark.

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