UCL Executive Assistant and Office Manager

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Detail information about job UCL Executive Assistant and Office Manager. Terms and conditions vacancy

UCL is London’s Global University. We do things differently here and we take the long view. We are not afraid to take risks. We remain focused on making a major contribution to the long term benefit of humanity. We have launched ‘It’s All Academic’, UCL’s bold new global Philanthropy and Engagement Campaign to raise £600m to support students, research and the transformation of our campus (www.ucl.ac.uk/campaign). It will enable us to achieve more than ever before to secure our position as one of the world’s top higher education institutions.

From fighting dementia to ensuring generations of students reach their full potential: It's All Academic. UCL’s ideas and discoveries are shaping the future, improving lives and having a massive impact on London and the wider world. There has never been a more exciting time to join our Development office. We are a team of exceptionally ambitious, creative and passionate individuals who work together to achieve remarkable things with a global impact, and we would love for you to be part of this exciting journey and our success.

As Executive Assistant to the Director of Strategy and Operations and Office Manager, you will be responsible for managing the Director’s schedule and inbox and creating and proof-reading correspondence and briefings. Overseeing OVPD’s office environment, you will ensure the team have appropriate equipment and supplies to perform their roles effectively and in a conducive setting that supports OVPD values.

You will demonstrate exceptional organisational ability, meticulous attention to detail and a flexible approach to your work. Experience of working in an executive assistant role for a senior member of staff, you will have excellent interpersonal and communication skills, with a highly developed sense of tact and discretion. You will play a central role in this fast-paced office and will need to be pro-active and often need to work under your own initiative.

We are also happy to consider applications from candidates seeking part-time opportunities (minimum 0.8 FTE, 29.2 hours per week – equivalent of 4 days per week, above salary to be pro-rata).

We know that our people are our greatest asset and in return we provide an empowering, values-based environment where personal and professional growth is invested in. We offer agile working and flexibility around working hours. We also value mutual respect and collaboration, and have a strong customer-service ethic. Expectations are high and we work hard, but the rewards are huge.

UCL is an outstanding place to work. We welcome people from all backgrounds and strive to create an environment where everyone can give of their best. Working with some of the greatest intellects in the world, you will also be entitled to a generous pension scheme and holiday allowance.

Applicants should apply online. To access further details about the position and how to apply please click on the ‘Apply’ button below.

To find out more about the role, please contact Cathy Brown, Director of Strategy and Operations. For any queries about the application process, please contact Cameron McNeil, People Coordinator. Both can be reached by phone: +44 (0)20 3108 3804 or email: [email protected].

For more information about our philanthropic activities please visit: www.ucl.ac.uk/campaign.

Closing Date: 25 September 2017

Latest time for the submission of applications: 23:59

Interview Date: TBC 

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.