SMO Administration Coordinator

Summary about this job

Detail information about job SMO Administration Coordinator. Terms and conditions vacancy

ABOUT THE COMPANY 

Capital and Coast DHB (CCDHB) is located centrally in Wellington and has the equivalent of around 4,300 full time staff, making us a major employer in the Wellington region. We are also the leading provider of a number of specialist services, including neurosurgery, oncology, neonatal intensive care, and specialised mental health services, for the upper South and lower North Islands, a population of about 900,000 people. Our DHB has an annual budget of more than $1 billion, which we use to deliver health services directly and contract external providers to provide care, such as general practices, rest homes and pharmacists. 

CCDHB operates two hospitals – Wellington Regional Hospital in Newtown and Kenepuru Hospital in Porirua – as well as the Kapiti Health Centre in Paraparaumu.

Wellington is New Zealand’s capital. It is a “foodies” paradise, cultural art-loving harbour city, and a place you quickly begin to call home. Wellington has been named the best place to live in the world by Deutsche Bank’s 2017 study of 47 cities globally ranked. According to Deutsche Bank, it is also officially the city with the world's highest quality of life and has the least pollution of any city ranked.

ABOUT THE ROLE 

The SMO Administrative Co-ordinator sits within the Wellington Blood and Cancer Centre and will provide administrative co-ordination to the Senior Medical Officers (SMOs).

They are the point of contact for other clinicians to liaise with the Wellington Blood and Cancer Centre SMO's. This role manages the interface between patients, ward clerks, booking clerks and other departments, so as to ensure administration systems run smoothly and information is available when needed.

This includes administration and co-ordination of tasks such as word processing, minute-taking, coordination of clinic template changes, booking of travel and publishing of SMO rosters. 

The ideal candidate for this role would have experience in an administrative role, thorough computer skills, excellent organisational skills and be dynamic and eager to work as a part of a great team in a busy environment.

DUTIES 

• Word processing/administrative duties
• Minute taking
• Point of contact for staff needing to make appointments/contact other clinical staff
• Publishing of SMO rosters
• Booking of travel for SMOs

SKILLS AND EXPERIENCE 

• Experience in Word, Excel, Powerpoint and Outlook preferable
• Previous experience in administration including minute taking
• Excellent communication skills
• Excellent organisational skills

BENEFITS

People and their skills are highly valued at CCDHB.  We would want to help you grow within your role and would assist you in professional development.

Staff benefits include discounts from many companies throughout the region, access to a cost-effective gym including exercise classes and use of two low-cost holiday homes at Taupo. 

HOW TO APPLY

Applications will not be accepted via email. All candidates applying for any of our current vacancies must complete an online CCDHB application form by clicking the 'Apply Now' button. 

Applications close on 18/072018. Please ensure your uploaded CV and cover letter is in either Word or PDF format. For further information on this role, please email [email protected] and please indicate the vacancy number (SS141-18) and job title in the subject line.