Diary Coordinator
The successful applicant will have experience in roles such as executive assistant or diary secretary.
Summary about this job
Administrative Assistants
Company: Department of the Prime Minister and Cabinet
Location: Wellington
Work type: Full Time
Salary: n\a
Phone: +64-4-333-1448
Fax: +64-7-411-3240
E-mail: n\a
Site: n\a
Detail information about job Diary Coordinator. Terms and conditions vacancy
- High attention to detail and consideration of all logistics involved
- You will be a team player, flexible and willing to pick up a range of tasks
- A position for someone who loves working at a quick tempo
The Department of the Prime Minister and Cabinet (DPMC) supports the Governor-General in her role as the representative of New Zealand's Head of State, Queen Elizabeth II. The Governor-General fulfils important constitutional, ceremonial, community and international roles on behalf of all New Zealanders.
The team at Government House ensures effective support for the Governor-General, including planning and organising all official engagements and functions.
We have a vacancy for a Diary Coordinator. The successful applicant will have experience in roles such as executive assistant or diary secretary. This person will have a demonstrated ability to exercise judgement, and to engage successfully with people from all walks of life and every part of New Zealand who have connections with Government House. As this role includes direct contact with the Governor-General, our appointee will have highly developed relationship skills and an ability to work with people who hold very senior offices.
Appointment to this position will provide an opportunity to step into a role supporting a highly visible leader. You will be able to manage multiple tasks efficiently and effectively juggle competing priorities. You will be a team player, flexible and willing to pick up a range of tasks to support our objectives. The successful applicant will demonstrate excellent computer literacy, particularly in Microsoft Office suite.
Key responsibilities include:
- Managing the Governor-General's diary with high attention to detail, consideration of all logistics involved and no room for error.
- As the first point of contact, providing liaison and advice to organisations who invite the Governor-General to host or attend events.
- Being a team player in the decision making process, evaluating invitations and providing recommendations to the Governor-General.
- Organising and making bookings for a busy travel schedule, including flights, cars, accommodation and other as required.
This is a position for someone who loves working at a quick tempo; thrives in an office environment; is completely at home being part of a small team while also taking responsibility for their own work; and is a master at working with a network of partners in person, by email and on the phone. And this is for someone who has a flair for the symbolic and representational character of the office of Governor-General.
If this looks like you, we would love to hear from you. To view the job description please click on the APPLY NOW button below.
Indicative salary range: $53,132 - $66,415. Applications close 11:55pm 26 July 2018. For further information, please contact Oliver Simpson, Team Leader Programme, [email protected]