Personal Assistant / Office Manager

Al menos 1 año de experiencia, jornada completa, contrato indefinido

Ideal candidate must have a native level of English, be fluent in Spanish and a basic understanding of Catalan.

•Experience in providing a confidential PA support to Director/Executive.
•Advanced MS Office skills (Word, Excel), proficient in Outlook.
•Good Internet research skills
•Ability to manage a varied workload without supervision, prioritising and meeting deadlines.
•Ability to analyse problems and demonstrate autonomy and initiative to create, develop and implement successful solutions.
•High level of personal and data organisation skills, particularly with regard to maintaining security of confidential data.

Información detallada sobre el trabajo Personal Assistant / Office Manager. Términos y condiciones de vacante

Funciones

•Acting as first point of contact to the Director, clients and suppliers. •Managing company correspondence; answering telephone and e-mail queries. •Calendar management: schedule/tracking of deadlines and reminders, conferences and meetings. •Arrangement of business/personal travel itineraries for the Director (hotel, flights, car, restaurant) •English- Spanish/Spanish-English translation of documents. •Financial: on a monthly basis preparing invoicing, expenditure and account reports coordinating with external advisors. •Coordinating bank accounts: setting up/processing transfers, registering payments, maintaining account database. •Client/case research. •Monthly revenue reports and renewals of Internet domain names. •Resolving HR/Payroll matters in liaison with external advisors. •Ad hoc duties: ordering office supplies, online/physical filing, maintaining accuracy of client and other internal databases.

Requisitos

Ideal candidate must have a native level of English, be fluent in Spanish and a basic understanding of Catalan. •Experience in providing a confidential PA support to Director/Executive. •Advanced MS Office skills (Word, Excel), proficient in Outlook. •Good Internet research skills •Ability to manage a varied workload without supervision, prioritising and meeting deadlines. •Ability to analyse problems and demonstrate autonomy and initiative to create, develop and implement successful solutions. •High level of personal and data organisation skills, particularly with regard to maintaining security of confidential data.

Se ofrece

Competitive salary and benefits. Full indefinite contract after 3 month probation. Ticket Restaurant after 3 month probation. Comfortable working space and flexibility. Prior experience in a law firm environment is not required.