Contracts & Compliance Coordinator

Summary about this job

Detail information about job Contracts & Compliance Coordinator. Terms and conditions vacancy

• Essendon location - parking on site
• Working for a collaborative and forward thinking business
• Package dependent on experience

Our client is seeking an experienced Contracts and Compliance Coordinator with a strong background from the Facilities Management sector for this newly created role. We are seeking someone who prides themselves on providing a high level of customer service and can manage a variety of stakeholder relationships dealing with day to day operational issues and have strong contract writing skills.

Responsibilities

The key responsibilities in the role include:

• Be in control of the setup of data on the Help Desk Software and making sure information is kept updated and monitored at all times.
• Be the main source of contact for all service related calls
• Log all Help Desk calls and assign to relevant team member
• Following up and ensuring the job is completed and relevant documentation received is noted in hard and soft copy
• Liaise with Facilities Managers, prepare contracts and completing other administrative tasks
• Ensure all contracts are noted on the Electronic Management System both hard and soft copy
• Generate Master Maintenance Plans for each site and monitor services to ensure they are provided in accordance with set schedules
• Ensure that effective document and data control occurs to ensure a Master Maintenance Plan and Service Agreements can be tracked for adherence to scheduled maintenance plans.
• Work towards achieving outcomes, competitively source quotes & recommend supplier engagements as required
• Clear communication should be established & maintained always with Service providers and Contractors, regarding works to be undertaken
• Start service requests & follow up on progress
• Co-operate with Facilities Managers & Property Managers to ensure all maintenance requests are being addressed and completed.
• Screen invoices and provide feedback to Managers to ensure necessary work is getting completed

Skill and Experience:

The successful applicant will have a strong background in Facilities Management across compliance and contract, have a proven ability to work autonomously and be solutions focused.

• Sound knowledge of Property & Facilities Management.
• Experience in implementing and monitoring compliance programs.
• Experience dealing with service contracts and service providers/contractors within a facilities environment.
• Excellent organisational & time management skills.
• Excellent written & verbal communication skills.
• Advanced Microsoft Office skills, in particular Excel & Word.
• Proven track record in operational and/or maintenance/service management environment, or past legal documentation experience.
• High attention to detail and presentation style.

Culture

A progressive and fast paced business that is now looking to appoint a person that can add value and contribute to their already successful culture. This is a role that you can really take ownership of and expand on your skills.

Apply

To apply please follow the link below.