Contracts & Compliance Coordinator

Summary about this job

Detail information about job Contracts & Compliance Coordinator. Terms and conditions vacancy

• Essendon location - parking on site
• Working for a collaborative and forward thinking business
• Package dependent on experience

Our client is seeking an experienced Contracts and Compliance Coordinator with a strong background from the Facilities Management sector for this newly created role. We are seeking someone who prides themselves on providing a high level of customer service and can manage a variety of stakeholder relationships dealing with day to day operational issues and have strong contract writing skills.

Responsibilities

The key responsibilities in the role include:

Contract Administration

• In consultation with the Facilities Managers, prepare Contracts, ensuring attention to detail;
• In consultation with the Facilities Managers, as well as in accordance with Manufacturer’s recommended service specifications, develop the scope for all EF Asset Service Agreements;
• Develop Master Maintenance Plans per site and monitor to ensure services are provided in accordance with set schedules;
• Coordinating audits, contractors and tenants
• Develop documents to assist with explaining regulatory requirements and compliance methods

OH&S/Compliance

• Assist with managing Asbestos and ESM.

• Develop compliance (and safety) policies, procedures and processes
• Review & monitor compliance with Work Method Statements.
• Ensure compliance to the Company’s WHS Management system in developing scope of works.

General Administrative Duties

• Assist with overall administrative functions as required by the Head of Property, Facilities & Property Managers.
• Maintain a database of suitable service providers.

Relationships

• Liaise with tenants to ensure compliance programs are in place, and ensure adherence to Lease obligations (ie. Environmental Management Plans etc.)
• Build rapport with contractors and service providers. Ensure communication is clear and that essential information is recorded & relayed to appropriate EF personnel and stakeholders.

Comply with EF Policies

• Make no compromise when it comes to quality, safety & risk management.
• Contribute to the development & maintenance of systems & processes to continuously improve the service to the Business, Tenants and stakeholders.

Skill and Experience:

The successful applicant will have a strong background in Facilities Management across compliance and contract, have a proven ability to work autonomously and be solutions focused.

• Experience in implementing and monitoring compliance programs.
• Experience dealing with service contracts and service providers/contractors within a facilities environment.
• Excellent organisational & time management skills.
• Excellent written & verbal communication skills.
• Proven track record in operational and/or maintenance/service management environment, or past legal documentation experience.
• High attention to detail and presentation style.
• Resilient to pressure.

Culture

A progressive and fast paced business that is now looking to appoint a person that can add value and contribute to their already successful culture. This is a role that you can really take ownership of and expand on your skills.

Apply

To apply please follow the link below.