Legal Reception / Administrative Assistant

Summary about this job

Detail information about job Legal Reception / Administrative Assistant. Terms and conditions vacancy

RECEPTIONIST / ADMINISTRATIVE ASSISTANT

Full time Position Required

About the Role

We are seeking a Receptionist / Administrative assistant to provide friendly and professional service to our clients and staff.  The successful candidate will support our team with various administrative tasks as well as manage general enquiries and ensure they are dealt with in a timely and helpful manner.

Key Responsibilities

• Answer incoming phone calls;
• Client liaison;
• Calendar management & preparation of meeting rooms;
• Managing incoming & outgoing mail & banking;
• Documentation Management; Scanning, copying & filing;
• Ordering stationery, kitchen & office equipment;
• General office duties;
• Typing correspondence and legal documents;
• Legal support duties;
• Opening new client files/matters;
• Documenting safe custody documents;
• Preparation of invoices;
• Assist with debtors & sending out reminders;
• Trust accounting & reporting;

Selection Criteria

• Previous experience in a similar role an advantage;
• Strong verbal communication skills;
• Intermediate computing skills;
• Experience with Microsoft Office;
• Touch typing skills are necessary;
• Ability to manage and organise tasks efficiently;
• Experience using LEAP Legal Software preferred;
• Experience with trust accounting preferred;

This position would ideally suit a motivated individual who is happy to work within a team environment.  We are a small boutique office and as such the role is varied and the successful candidate needs to have initiative and be happy to take on numerous office responsibilities.

Salary commensurate with experience.