Intermediate Secretary/Executive Assistant Retail Leasing

Summary about this job

Detail information about job Intermediate Secretary/Executive Assistant Retail Leasing. Terms and conditions vacancy

At MinterEllison we take pride in being our clients' best partner, and enjoy working within teams of professionals who share their knowledge, respect our values and support each other to achieve our collective goals. We welcome people who want exciting careers in high performing teams.

Purpose of the role

Our award winning Property team advises major property investors and developers on all facets of commercial, retail and residential property matters. Some long-standing clients include Aveo Group, AMP Capital Investors, Brookfield, Commonwealth Bank of Australia, DEXUS, Lendlease, RNA, RSL Care, Springfield Land Corporation, Stockland and Suncorp.

We are looking for an Intermediate Legal Secretary with a desire to provide a high level of administrative support to a busy and successful team. In this position you will work closely with and provide a full range of legal secretarial support to senior lawyers and paralegals. This is a permanent role to be an Executive Assistant to six authors predominately within the Retail Leasing Team with clients including Lendlease, QIC, Dexus, Frasers and Australian Unity.

The position has arisen due to a promotion within the team.   

What you need

Some of your responsibilities will include:

• answering calls and monitoring emails
• file management using Lotus Notes and opening and closing files using MBPM and Elite
• end of month billing and reporting
• reconciliation of expenses
• Title office and other property searches including undertaking searches using Citec
• receipting and requesting Trust Monies
• reconciliation of expenses through Concur
• receipting and requesting documents to and from safekeeping
• arranging couriers
• general administrative tasks such as filing and photocopying
• other ad-hoc duties as required

On your first day, we expect you to have:

• strong understanding of software application including Word, Excel, practice management and other technology systems.
• excellent attention to detail
• ability to manage multiple tasks and manage deadlines
• team focussed
• a strong client focus and demonstrated ability to form enduring relationships with peers, industry experts and clients
• resilience and a commitment to excellence that matches our own
• pride in your work and who you work for

Bonus points for someone who:

• has experience in the legal industry or a professional services environment
• Is familiar with Elite 3e and / or Filesite

Who we are

We embrace flexibility and empower all our people to learn, grow and become truly extraordinary. We provide our future leaders with best practice learning and development programs to accelerate and grow their careers. We value diversity in the workplace and care about ensuring you balance your professional goals with your commitments and interests outside of work. We have a wide range of social, financial and health benefits to support your wellbeing.

How to apply

We prefer to deal with you directly, so if you would like to be considered please submit your CV and cover letter via our online portal by clicking on the 'Apply' button below. If you would like further information, please contact Annette Wilson on 9921 4511 for a confidential discussion.

Please note that applications from agencies will not be considered at this time. To be eligible to apply for this role you must be legally permitted to work in Australia.