Executive Assistant | Not-For-Profit

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Join an organization engaged in pastoral work as well as in professional roles in Australia and New Zealand.

Summary about this job

Legal Secretaries

Company: Morgan Consulting

Location: Sydney

Work type: Full Time

Salary: Up to $90000.00 p.a. + package

Phone: +61-3-1215-2097

Fax: +61-2-1670-4313

E-mail: n\a

Site:

Detail information about job Executive Assistant | Not-For-Profit. Terms and conditions vacancy

The Company

Our client is a renowned Catholic religious congregation comprised of Sisters from a uniquely Australian group of women, who had been drawn from all levels of colonial society to meet a wide variety of needs. They are engaged in pastoral work as well as in professional roles in Australia and New Zealand.

Through their own integrity, dedication to prayer and to the mission of God, past leaders and those on the leadership team of today have inspired, empowered and challenged the Sisters to live the Gospel imperative of love.

Currently, they have a requirement for a highly confident and professional Executive Assistant to join their administration centre in Northern Sydney, providing high level of support to the Congregational Leader and Secretary General.

The Position

This is an exceptional opportunity to learn and grow within a busy working environment, providing executive support, including management of all paperwork and maintenance of strict confidentiality. You will be working with the leadership team, comprised of the Congregational Leader and 4 Councillors (Sisters).

Duties and Responsibilities

Key responsibilities include, but are not limited to:

  • Ensuring that work activities are in accordance with the ethos and mission
  • Demonstrate a commitment to a deepening understanding of the spirit of the Congregation
  • Establish and maintain harmonious working relationships with colleagues and Sisters
  • Contribute to a climate of hospitality and welcome
  • Liaising with Sisters, staff, suppliers, consultants and legal entities and other relevant bodies
  • Draft, type, format, proof, transcribe and amend correspondence, internal papers, reports, contracts, power point presentations and other documentation
  • Providing high level research, email and diary management
  • Organise meetings, catering, take minutes
  • Monitor incoming calls and emails and direct visitors
  • Maintain office supplies inventory and stock levels and manage ordering and receipt of supplies
  • Evaluate new office products, equipment and systems/processes
  • Maintain office equipment in good working order, ensuring current maintenance contracts and expediting repairs/replacements
  • Organise travel bookings, expense claims, functions/events, payments and deliveries
  • Maintain confidential filing systems, including data base management

Skills and Experience

  • Confident, professional senior EA/PA
  • High level Microsoft Office Skills - Word, Excel, PowerPoint, (Publisher desirable)
  • Experience in managing executive diaries, email, shared calendars
  • The ability to work well with others in a team environment
  • Legal secretarial experience - desirable
  • Proactive with organising work schedule
  • Ability to manage a complex work environment
  • Minute taking experience
  • Intuitive, able to anticipate needs and respond accordingly
  • Excellent verbal and written communication skills
  • Respect for ethos and mission of the Congregation
  • Some exposure to Catholicism - desirable
  • Able to commit to 2 months’ assignment

Benefits & Culture

This is a genuine career opportunity to work with women who continue God’s mission by immersing themselves in the midst of life to empower others for life and bring hope. They have striven to live according to the spirit of their founders, whose aim was to educate and to respond to the needs of the poor and disadvantaged of their time.

How to Apply

If you are interested in this role, click 'APPLY NOW' to forward an up-to-date copy of your CV quoting reference number KB/22643 or call Kayleigh Busuttil on 03 8606 0300. Please note, due to a high volume of applicants, only successful candidates will be contacted.

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