Personal Assistant | Legal

Summary about this job

Detail information about job Personal Assistant | Legal. Terms and conditions vacancy

The Company

Recognised as a leading practice specialising in Strata law, our client is a small firm of 2 senior lawyers with proven abilities and expertise in delivering positive outcomes effectively. The firm works across all aspects of the law as it applies to its clients.

With over 30 years of experience, they have been providing mediation, negotiation and conflict resolution to achieve decisions in the best interests of the social collectives.

Our client now is seeking for a proactive and solutions focused Personal Assistant / Office Manager to join their Sydney office. In this role, you will be working predominantly for 1 Principal, doing all accounts and transcription, Strata focus and providing highly effective administrative support.

The Position

This is a great opportunity to work with the Principal's agenda, allowing him to focus on his practice. You will learn and grow in providing Principal support in his cases, general administration, and the continued improvement of their business as well as managing day to day aspects of the running of the office. This role requires no prior strata experience, but Conveyancing and Pexa background would be highly regarded.

Duties and Responsibilities

Key responsibilities include, but are not limited to:

• Proactively manage and coordinate daily schedules
• Ensure that the Principal is fully briefed and organised
• Schedule client, case team and administrative meetings, as required
• Support Principal's commercial agenda, understand case & client requirements
• Answering phone calls with a professional and courteous manner
• Greeting visitors and assist in setting up meeting rooms
• Ensure that the reception area and meeting rooms are well presented
• General administration duties and workload sharing such as typing, meeting minutes, electronic filing, collating of documents/drawings, updating of internal database.
• Coordinating incoming or outgoing mail and deliveries

Skills and Experience

• Experience in a similar role providing high level administrative support to multiple stakeholders
• Advanced Level Microsoft and Outlook skills
• Intermediate level PowerPoint and Excel skills
• Ability to deal with complex and frequently changing international travel and meetings in multiple time zones
• Ability to engage professionally with Principals, practitioners and clients and build strong relationships across a variety of levels
• Willingness to work collaboratively and open to feedback
• Superior communication skills - written and verbal
• Able to proactively manage multiple priorities, work to tight deadlines and perform under pressure
• Attention to detail, strong organisation skills
• Proactively anticipates the needs of others, shows strong sense of initiative and demonstrates a strong service ethic
• Is personally accountable, and demonstrates integrity and respect for others

Benefits & Culture

This is a great opportunity to work for an inspiring Principal, who understands that unresolved conflicts only depletes the amenity of the collective work and endeavours working with all members of the collective constituencies in resolving conflicts. Their service delivery objective enables and ensures all members own and commit to the outcomes.

How to Apply

If you are interested in this role, click 'APPLY NOW' to forward an up-to-date copy of your CV quoting reference number KB/22543. Please note, due to a high volume of applicants, only successful candidates will be contacted.