Front Office and Guest Services

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We are seeking an Office Coordinator who is outgoing, well-presented, confident, organised and demonstrates strong common sense.

Summary about this job

Front Office & Guest Services

Company: Vault Cloud

Location: ACT

Work type: Full Time

Salary: n\a

Phone: +61-8-9219-7228

Fax: +61-2-8453-6781

E-mail: n\a

Site:

Detail information about job Front Office and Guest Services. Terms and conditions vacancy

Role Highlights

  • Work for an exciting Australian company using next-generation technology

  • Fast paced and varied role

  • Outstanding opportunity for career growth.

 

About Vault Systems

Vault Systems is a rapidly growing Australian company that is dedicated to providing highly secure cloud services to the Australian Government and its partners.

 

The Role

We are seeking an Office Coordinator who is outgoing, well-presented, confident, organised and demonstrates strong common sense. Ideally, the person will have at least three years of similar experience in a hospitality environment. This role is a fantastic opportunity for someone who wants to gain insight into the technology industry, while also gaining practical experience in office administration.

 

Job Tasks and Responsibilities

The duties and tasks are varied and complex needing independent judgment. Below you will find a list of some of the key duties and responsibilities:

  • Reception duties including answering phones, greeting visitors, meeting room management, catering, repairs and maintenance requests, office management etc.

  • General word processing, spreadsheets, and some finance-related tasks.

  • Liaising directly with clients, professional bodies, government departments and suppliers.

  • Assisting in the organisation and management of company events.

  • Ordering of office and kitchen supplies and liaising with suppliers.

  • Maintenance of office and kitchen.

  • Organising travel by booking accommodations and reservations needs as required.

  • Establish a strong rapport with internal and external stakeholders.

  • Participating in team projects and effectively managing individual projects

  • Attending exhibitions and events as required.

  • Support the sales team at all stages of the sales process.

 

Skills and Experience

Below is a list of the experience, skills and qualifications that will be required for you to be successful in this role.

Essential:

  • A minimum of three years experience in a similar role within the hospitality industry is required.

  • Accurate documentation skills and high attention to detail.

  • Ability to manage a variety of tasks and deadlines with a strong attention to detail in a fast-paced office environment.

  • Corporate and professional appearance.

  • Exceptional communication skills both written and verbal.

Desirable:

  1. Sales support, business support or business administration experience.

  2. Strong customer service skills.

Other skills include:

  • Ability to learn quickly and think ahead.

  • Works collaboratively in a team environment with a spirit of cooperation.

  • A collaborative but action-oriented approach, with high comfort operating autonomously.

  • Provides systematic and dependable follow up.

  • Hard working and passionate about career and making a difference.

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