Sourcing Venue Manager - Japanese Language Expert

Summary about this job

Detail information about job Sourcing Venue Manager - Japanese Language Expert. Terms and conditions vacancy

Function as the primary client liaison and lead for assigned programs. Negotiate critical program components based on knowledge of client requirements from initial request through contract completion and turnover; this includes recommending supplier and destination options and solutions. Proactively negotiate price and contract, and create reasonable preliminary budgets. Communicate with Client Sourcing/Procurement/Legal teams, business partners or meeting owners and suppliers on a timely and regular basis. Follow standard operating procedures for all sourcing activities. Negotiate and contract between 100 - 200 programs worldwide on an annual basis, however, the scope of this position is dependent upon assigned account/programs and may vary from client-to-client. Perform other duties as required.

PROCESS MANAGEMENT:

• Review meeting request and conduct meeting qualification call with client
• Develop and implement program and profit/negotiation strategy to achieve best price and/or enhancement consideration with suppliers, supporting the specific needs of the client
• Utilize knowledge of domestic and international destinations to recommend appropriate venues. Maintain knowledge of new destination options, value-priced destination options and promotional offerings

LEADERSHIP AND RELATIONSHIP MANAGEMENT

• Work closely with client to ensure program objectives are addressed, maintain open line of communication with client to ensure understanding of expectations and client satisfaction
• Maintain open and on-going communication with team regarding supplier utilization, key negotiations, performance and unique programming ideas. Advise team on preferred hotels and help direct decisions to those hotels participating in the Preferred Program
• Partner with third party suppliers to understand and negotiate their services as needed. Advise team members as appropriate regarding new or revised information from suppliers
• May be requested to manage VIP negotiations

Qualifications:

• Minimum of 5 years experience in project, event or meeting management, at least 2 of which are in procurement required
• 4 year degree preferred
• Experience in hotel buying required
• Proven negotiation skills
• Proven ability to work in a fast-paced, ever-changing environment
• Knowledge of domestic hotels and destinations required, international a plus
• Knowledge of Japanese hotels and destinations preferred
• Fluency in Japanese required - Verbal and Written
• Knowledge of travel supplier operations, overall capabilities/range of services
• Program management system experience preferred, especially with an online sourcing tool (such as Cvent, Lanyon, or Lenos)
• Understanding of and ability to effect win/win solutions
• Operations experience in hospitality industry or equivalent a plus
• Prior successful experience in developing and maintaining key client and supplier relationships
• Prior experience in effectively handling multiple projects/demands
• Strong knowledge of program/event management and budget maintenance
• Proven aptitude for technology and/or software solutions and analytical skills required. Experience with Salesforce and Docusign preferred
• Ability to travel by airplane, rail and/or car
• Keen eye for detail and accuracy
• Highly organized with an ability to handle multiple requests at one time
• Calm and organized when presented with deadlines
• Strong data entry, written, and communications skills
• Ability to work onsite at Client Office in Sydney
• Ability to work as early as 8:00 AM and as late as 6:00 PM local time
• Ability to quickly learn and utilize multiple meetings technology tools
• Self-starter, ability to be proactive and to motivate team members