Events Co-Ordinator (backstage)

Summary about this job

Detail information about job Events Co-Ordinator (backstage). Terms and conditions vacancy

• Work with the biggest touring artists in the world
• Generous remuneration package on offer
• Work for one of Sydney's leading caterers

EVENT CO-ORDINATOR (BACKSTAGE)

WORKING BACKSTAGE TO DELIVER EXCEPTIONAL CULINARY EXPERIENCES FOR TOURING ARTISTS + ACTS.

The Bayleaf Group of Companies have an exciting opportunity for an experienced Event Co-Ordinator for our backstage + touring arm of our business.

This exciting and thrilling role will see you part of a team that delivers exciting events within our BACKSTAGE operation. You will be based at BANKSMEADOW.

To be successful, you will need;

Operational, logistical & production experience in catering

Previous experience in a similar role

Attention to detail and a strong customer service focus.

A professional manner with an ability to exceed client expectations

An in-depth understanding of operations and the smooth execution of events

Self-motivated and determination to succeed

To be able to maintain positive and productive communications

About you

We are seeking an experienced Hands On event co-ordinator who has been exposed to the management and effective running of our backstage operation.

Your responsibilities will include but not be limited to:

Assisting in running the day-to-day operations of the department in-conjunction with our Operations team.

Provide supervision and support to the Operations team to ensure smooth running of all functions

Develop, improve and maintain company policies & procedures

Liaise with relevant stakeholders (venues / clients / contracts) to build and maintain positive working relationships.

Liaises with kitchen and operations crew to ensure clear lines of communication are in play at all times.

Prepare purchase requisitions for the artists riders.

Work on the logistics to load in the event, deliver the event and bump out the event, with our Warehouse Manager.

Financial Responsibilities:

Monitor labour costs and other direct expenses keeping within budget

Responsible for weekly labour requisitions & producing internal departmental requisitions.

The Role

Reporting to the Leadership team, the role will be responsible, but not limited to:

To assist the Leadership team with event coordination from initial enquiry, catering estimates (quotes), contracting, event planning to invoicing.

Train, mentor and motivate staff in order to deliver excellent guest service

You will be responsible for liaising full event briefs to the operations department and to ensure details are communicated accurately to required operational standards and systems compliance.

Required skills & attributes:

Excellent time management and be able to prioritise your time and work load

Strong leadership skills is a must - will be required to manage, lead and motivate

Great communication skills, be well organised and have the ability to multi-task

Excellent written and oral communication

Strong administration and experience with all Microsoft packages

Ability to work flexible hours including evenings, weekends and public holidays

Current NSW Responsible Service of Alcohol Certificate essential

Current NSW drivers licence, manual - essential.

A solid understanding of WH&S and food safety legislation.

If you believe you have the necessary qualifications and attributes to make this role a success please send your application letter and resume by applying below.

The Bayleaf Group of Companies is an Equal Opportunity Employer. All applications will be considered.

All applicants must be legally entitled to work in Australia

Please email your interest in this role to [email protected]

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