Executive Assistant | APS5

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Executive Assistant | APS5

Summary about this job

Government - Federal

Company: Drake International

Location: ACT

Work type: Contract/Temp

Salary: n\a

Phone: +61-2-4595-3258

Fax: +61-7-3130-5400

E-mail: n\a

Site:

Detail information about job Executive Assistant | APS5. Terms and conditions vacancy

Our client is a large Government department seeking an energetic and highly organised APS 5 Executive Assistant.

You will be responsible for providing a range of administrative support activities and tasks for Senior Executive Service Branch heads under direction of the Deputy Director.

Under limited direction responsibilities will include, but not limited to:

  • Perform 'front of office' support functions, including greeting visitors and receiving and responding to phone calls, emails and general correspondence.
  • Deliver executive support including managing the appointment diary and meeting arrangements of the Senior Executive Service Officer.
  • Identify issues, taking responsibility for gaining a clear understanding by listening and asking clarifying questions to others and applying common sense.
  • Utilise the information available to prepare briefing packs, reports and papers for senior committees.
  • Build and sustain relationships in order to work collaboratively within the work area and other areas of the Department.
  • Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
  • Display initiative and apply sound judgment in providing executive and administrative assistance to senior executives.
  • Evaluate changes and use common sense to solve problems that may be challenging yet broadly similar to previous situations and research solutions.
  • Arrange, coordinate and reconcile all aspects of domestic and international travel in line with the travel policy for Senior Executive Service Officers.
  • Assist with providing finance support in line with the Chief Executive Instructions.
  • Maintain records management systems in line with policies and procedures.

To be successful for this position you must currently hold, or be able to obtain an Negative Vetting 2 Clearance (NV2).

Problem solving skills, an aptitude for systems and processes, a high work ethic and someone who takes pride in their work are key qualities sought.

To apply for this fantastic opportunity, click “APPLY” now and attach your MS word resume. For a confidential discussion please call the Drake Canberra Office on 02 6249 7366.

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