Administration Assistant

Summary about this job

Detail information about job Administration Assistant. Terms and conditions vacancy

• Melbourne CBD Location
• Great Government Department
• 3 Month Role

About the Position:

The primary role of the Administrative Assistant to the General Manager Strategy & General Manager Corporate Affairs is to provide general administration support, including management of diaries and travel, preparation/printing of meeting papers and related stakeholder relationship management. Other tasks may include coordinating divisional meetings and resources, completing reports and spreadsheets.

The role requires attention to detail, flexibility and the ability to interact with a broad range of internal and external stakeholders, as well as a sound understanding of the department's structure and internal processes. Time management skills and sound judgement are also essential to the Administrative Assistant’s ability to prioritise and schedule meetings on behalf of the General Managers.

In addition, the Administrative Assistant assists the Corporate Affairs team with purchases and invoicing requirements (including liaising with labour hire companies and external suppliers), coordination of activities/events and meetings and general administrative support as required. The role may also be required to provide support to other senior executives, including the CEO’s office, and general administrative support as required.

Key Tasks/Functions:

• Administrative support to the General Manager, Strategy & General Manager Corporate Affairs, as well as related work functions

• General office support for the Melbourne Office

• Minor purchases and procurement of services - printing, couriers, catering, external and acquittal of credit cards in accordance with guidelines

• Travel bookings for Corporate Affairs and Strategy General Managers consistent with guidelines

• Liaison with internal and external stakeholders including staff and senior management across the offices, departmental officials and external creative agencies and suppliers

• Logistics and administrative support for the Corporate Affairs function including management of purchase orders and invoices, team meetings and workshops.

Key Behaviours and Competencies for this position:

• Uphold departmental values: Impact driven, stakeholder-focussed, collaborative, accountable, and respectful

• Client-focused approach and appropriately represent the department with all stakeholders

• Understanding of basic financial management

• Ability to exercise sound judgement with regards to policies and procedures

• Internal customer services such as travel and administration bookings

• Flexible approach to work tasks, strong ability to re-prioritise work and respond to changing deadlines

• Highly organised and multi-task as necessary, as well as attention to detail

Required qualifications or experience:

Demonstrated skills in administration and customer service.

Demonstrated ability to act with discretion in relation to potentially sensitive material

Experience working in the Google platform would be an advantage but not essential

If your experience aligns with the above please apply for this role by following the link.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.