Administration Professional

Summary about this job

Detail information about job Administration Professional. Terms and conditions vacancy

Key duties and accountabilities

• Perform various administrative duties including word processing, spreadsheet development, database maintenance, purchasing, preparation of petty cash claims, travel bookings and allowance claims, conference and meeting room bookings, processing of accounts, invoicing, product and permit sales, receipting, freight and postage, financial reporting, records management, correspondence, budget preparation and stock ordering.

• Perform Biosecurity administrative duties as required.

• Communicate and liaise with various levels of management, the general public and senior executives from public and private organisations on a wide range of issues and maintain effective working relationships.

• Maintain and use various office equipment including telephone, facsimile, photocopier, printer, scanner, binder etc.

• Meet deadlines, maintain confidentiality, forward plan and establish own work priorities in consultation with supervisor.

• Perform duties within our companies standards, guidelines and procedures, continually seeking improvements in the way in which work is performed.

• Provide quality customer service to both internal and external clients.

Key capabilities

To determine your suitability for the role, you will be assessed on the following key capabilities that link to the “key duties and accountabilities” for this role:

• Communicates effectively with internal and external clients to provide responsive, accurate and relevant information and services (Customer Focus).

• Applies administrative functional and technical knowledge and skills to perform the job at a high level of accomplishment (Functional/Technical Skills).

• Writes clearly and succinctly in a variety of communication styles to convey messages that will achieve a desired effect (Written Communication).

• Builds rapport to establish constructive, effective and positive working relationships with people at all organisational levels (Interpersonal Savvy).

• Establishes priorities and organises work flow to meet strict deadlines and produce quality outcomes (Organising).

• Flexible work arrangements may be considered for the advertised role.

• Candidates may be subject to a criminal history check or probity check during the selection process. The successful candidate may be required to disclose any previous serious disciplinary action.

If you require further information please contact Korine at IPA Personnel 47507777