Divisional Support | APS6 to EL1

Summary about this job

Detail information about job Divisional Support | APS6 to EL1. Terms and conditions vacancy

We are currently seeking applications from experienced Divisional Support Officers to provide efficient and effective high-level management support services and strategic advice.

You will work assist in fulfilling Divisional responsibilities as the key communication interface between the Division and a wide range of key stakeholders (internal and external) to the Agency, managing day-to-day business of the office.

The role includes corporate functions and the ability to advise and respond to operational challenges in a coordinated, transparent and informed way.

Responsibilities will include, but not limited to:

• Direct enquiries and requests to the relevant areas and provide advice on documents and engagement opportunities requiring response
• Develop and maintain relationships with internal and external stakeholders as appropriate to your role and duties
• Coordination of procurement activities, including the payment of invoices
• Coordinate operational and administrative duties and tasksInitiate, track and resolve human resource issues
• Perform budget management functions for your Division (including monthly performance reporting – budget tracking; identify and take corrective action as necessary; research and consult)
• Facilitate the provision of messages and advice to your colleagues within the Division and wider
• Agency, and assist with the timely flow of documents for clearance
• Coordinate the end-to-end life-cycle of parliamentary document records across the Division using the prescribed processes and procedures for matters relating to Ministerial Briefs; Ministerial Correspondence; Ministerial Submissions; Parliamentary Questions on Notice; Question Time Briefs; Senate Estimate Briefs; Senate Estimates Questions on Notice; Executive Communications; Communication & Media and Agency Contributions.

To be successful for this role, you must have:

• Supervision/coaching experience
• Ability to lead a multi-disciplinary team, including developing staff and managing performance, and adapt quickly to a changing environment
• High level of competency in consistently applying assessment tools to identify support needs
• Work closely across teams (within the region or nationally) to manage service delivery performance
• Able to negotiate effectively by listening differing ideas and views to develop a clear understanding of the issues, and to present persuasive counter-arguments
• Exceptional experience in providing support for Executive Officers, Divisional Support Officers, Executive Assistants, Administrative Assistants of Senior Executive Staff across the Agency
• Highly developed ability to synthesise and analyse complex information and make decisions.
• Experience in professional writing or finance is desirable.

To apply for this fantastic opportunity, click “APPLY” now and attach your MS word resume. For a confidential discussion please call the Drake Office on 02 6249 7366.