Payable Officer

Summary about this job

Detail information about job Payable Officer. Terms and conditions vacancy

Australian Pacific College is a large and growing Australian privately owned RTO that has been operating in Australia for over 20 years. Campuses are located in the Sydney CBD, Bondi Junction, Manly Beach, Brisbane CBD and Melbourne CBD.

Our courses include English Language Intensive Courses for Overseas Students (ELICOS) and Vocational Education and Training (VET) courses. For more information please visit us at

www.apc.edu.au www.englishunlimited.qld.edu.au and www.aptt.edu.au

We are seeking an enthusiastic Accounts payable Officer to join our Sydney CBD office reporting to financial accountant. You'll work to ensure all commission invoices are correctly identified as payable and processed for payment. A big part of your job will be to ensure that the daily agent commission’s invoices are reviewed by commission checking team and processed in MYOB accurately.

Our ideal candidate would be a self-starter, with knowledge of purchase workflow and co-ordinating various stakeholders. Must have experience in large volume accounts payable processing. The first assignment of this role would be to Liaise with the financial accountant to set up, monitor, and maintain the process workflow for commission payables process. We also value integrity, team spirit with strong communication and organizational skills.

Key Responsibilities:

• Monitor APC accounts-email and action all agent emails and agent queries on time - Daily
• Liaise with Commission checking team to ensure that all checking is accurate and on time - Daily
• Monitor and co-coordinate the refunds and commission process, queries in conjunction with Commission checking team manager - Daily
• Strictly follow agency agreements and agreed timetable for processing commission lists and for all agents payments - At all times
• Prepare cash flow payment schedule - Weekly
• Process Commission payments (MYOB, Daily) - Bank Weekly - Daily / Weekly
• Collate Refunds documents from Refunds checking team for review - Weekly
• Process Refunds (MYOB, Bank) - Weekly
• Process Homestay costs (TEAMS, MYOB, Bank) - Weekly
• Check Bank transactions and process all entities payments in MYOB for bank reconciliation - Weekly
• Prepare weekly payments analysis and control report for management reporting - Weekly
• Prepare marketing support analysis for agents marketing support payment - Weekly
• Prepare tracking lists (reporting) for the agents related email / tasks - Weekly
• Prepare Report on commission outstanding for all agents - Monthly
• Prepare commission and marketing support analysis for all agents for reporting to Marketing team -Monthly
• Process purchase orders for commission invoices that are outstanding or in review - Monthly
• Prepare balance sheet reconciliations for all entities liability accounts - Monthly
• Peer review balance sheet reconciliation for all entities asset accounts - Monthly
•  Setup, monitor and maintain agents issues register - Regular
• Set up, monitor and maintain the process workflow for commission process in coordination with commission checking team - Regular
• Prepare commission payable lists for top agents 3rd week after term start – Quarterly

Essentials skills and experience:

• 2 – 4 years post qualification in related field
• Accounting related TAFE / Degree Qualified
• High volume payables transaction processing
• Experience in MYOB accounts payable and purchase order processing
• Experienced in coordinating work with a team and setting up and streamlining processes
• Ability to identify and escalate issues and propose suggestions for improvements
• Preferred Medium or Advanced Excel skills including (VBA Macros)
• Desirable Experience in an education organisation commission payable process
• Ability to work in a flexible manner and meet deadlines
• Excellent oral and written communication and presentation skills
• Experience in working as a team in finance function
• Ability to maintain a high level of administration and bookkeeping accuracy in processing receipts and disbursement in MYOB
• Knowledge of GST in relation to accounts payables
• Excellent verbal/written communication and comprehension skills

Desirable skills & experience:

• Attention to detail
• Proactive, Self-Starter and Fast Learner
• Ability to think outside the square for solutions
• Ability to work as part of a diverse team
• Exhibit Enterprise Education attributes such as innovation, think outside square for solutions and improve processes, collaboration with other functions and departments

A competitive salary will be negotiated for the successful candidate depending on experience and qualifications.

You must have the permanent right to live and work in Australia to apply for this job.

Prefer candidates who can start immediately or short notice.

We are actively recruiting for this role - if you feel you meet the criteria and would like to be considered, please don't delay in hitting "Apply Now" and submitting your resume.

We look forward to receiving your application. Alternatively please send your resume and covering letter to [email protected] 

Only successful candidates will be contacted.

Recruitment agencies need not apply.