Finance and Operations Manager

Summary about this job

Detail information about job Finance and Operations Manager. Terms and conditions vacancy

The Australian Clinical Trials Alliance (ACTA) promotes effective and cost-effective healthcare in Australia by supporting clinical trials networks and clinical quality registries that generate evidence to support decisions made by health practitioners, policy-makers, and consumers.

ACTA is a not-for-profit company limited by guarantee, recently funded through the Australian Government's Medical Research Future Fund to deliver an ambitious work program.  We are recruiting a Finance and Operations Manager to strengthen our leadership team.

POSITION DESCRIPTION:

This is a senior role. The appointee will be a member of ACTA’s management team and provide financial and operational leadership and hands-on support for delivery of our Activity Plan, as approved by the Department of Health, and day-to-day central and member support functions.

Day-to-day responsibilities including but not limited to:

• Financial management: Accounts payable and receivable; Liaising with members and key stakeholders in relation to annual invoicing; Preparation of monthly financial reports; Program budgeting and tracking, including alignment of expenses with the budget approved by the Board and Department of Health; Contract management of external suppliers; Driving the annual financial planning process; Management of the annual auditing process.
• Governance and compliance: Internal policy development and implementation of an annual policy review plan; Ensuring financial compliance and enabling ACTA to properly acquit its government grant; Reporting and operational support for the Annual General Meeting, Board and Advisory Council appointments.
• Human resources: Reviewing and updating HR policies; Management of workplace health and safety; management of staff payroll, preparation of HR reports.
• Risk management: Implementation of the risk management process throughout the organisation; Proactive risk management.
• Organisational planning and business development: Work with the leadership team on organisational structural changes, succession planning and coordination of workflow throughout the organisation; Assist with the development of a business sustainability strategy.
• Any other matters relating to day-to-day operations as required from time to time, as directed by the GM.

The Finance and Operations Manager will also provide support to the Board’s Finance, Audit and Risk Committee and Nominations Committee, and similar functions.

Staff: This position may have access to support from a part time administrative officer, depending on resources available.

Term: This is a 12-month fixed-term position until July 2019, with potential extension should ACTA secure ongoing funding by that date.

Salary: Salary package will be offered between $100,000-$120,000, commensurate with skills and experience.

SELECTION CRITERIA 

Qualifications:  

• Tertiary qualifications in a relevant area such as business management, operations, or accounting.
• CPA/CA or MBA qualifications are highly desirable.

Demonstrated experience in:

• Operational and financial management of a busy small office (min 5 years), preferably with a background in not-for-profit associations or similar.
• Servicing Board and management committees.
• Developing and implementing operations strategies, processes and structures.
• Meeting deadlines and delivering outcomes.
• Maintaining the systems required for acquitting government grants is desirable.
• Working as part of a small team, with good people management skills and collaborative approach to meeting goals.

Skills: 

• Excellent business process software skills, including Xero, Excel, Word, and CRM (eg, inSightly) or ability to develop these quickly.
• Strong written and verbal communication skills, working with Board members and committees.
• Knowledge of compliance requirements in financial and human resource management, and ability to develop and maintain policies to deliver compliance.

How to Apply:

Use the "Apply now" button to send your CV and cover letter (no more than two pages) addressing the key selection criteria. For queries about this role, please call Simone Yendle, General Manager 9863 6278.

**Applications must address the key selection criteria in a cover letter to be considered.