Project Office Coordinator

Summary about this job

Detail information about job Project Office Coordinator. Terms and conditions vacancy

• ASX Listed Global Company
• Key focus on operational business transformation
• CBD Location

GBST is an Australian founded (and listed) technology provider that is a market leader in the financial services industry. Today GBST’s footprint is global, spanning the following locations: Australia, UK, Hong Kong, Singapore, US and Vietnam. We provide a full range of solutions from front-end / digital and mobile through to back-office operations. We pride ourselves on our reputation of providing high quality, mission critical solutions for our clients where we enjoy a collaborative and close working relationship. Our clients service a diverse range of high profile brands within the banking, superannuation, custodians, funds management and stockbroking industries.

The role will undertake the overall management and coordination of functions relating to the Project Management systems, administration, basic training, scheduling and support services, and coordinate project reporting and documentation across multiple projects.

The key responsibilities will include:

• Assisting in setting and maintenance of standard project administration systems and controls
• Ownership of induction training for project management administration standards
• Management, Administration and enhancement of our Portfolio and Project Management systems in collaboration with the PMO BI Reporting Analyst
• Project health monitoring and assurance
• Primary interface between project management teams and the corporate administrative functions that support projects, ensuring that those support services operate in an integrated and coordinated fashion
• Performing day to day tasks associated with the support of those involved in project management and project administration.

Ideally the successful candidate will have:

• Proven experience in an IT application support role.
• Excellent administrative skills, coupled with a general understanding of the project life cycle, project documentation, project standards and methodologies.
• Ability to work according to strict deadlines and manage various demands.
• Accuracy, close attention to detail and highly organised.
• Proven understanding of database principles and maintenance.
• Well developed personal, work organisation, time and priority management skills.
• Proven ability to produce quality documentation.
• Demonstrates initiative and ability to investigate and resolve issues.
• Excellent communication skills (both verbal and written).
• Advanced Excel skills
• SharePoint Experience
• Experience in administration of NetSuite/OpenAir/SharePoint/market leading PPM Solutions
• Experience in Project Management or Project Administration in a multi project software development or services environment

Successful candidates will experience a fast-paced, innovative and friendly environment where projects are varied and challenging.  Our systems are business critical to the industry we serve and the demands of which are only matched by our clients’ expectation for quality and timeliness of service. 

We at GBST pride ourselves on our diverse culture, and value our people that come from different backgrounds, ensuring individual ideas and thoughts are incorporated into our service delivery. Together we strive to deliver high quality results in all aspects of our workplace.

Only short-listed candidates will be contacted.  Should you not receive a formal reply within 4 weeks, please assume that on this occasion your application has been unsuccessful.

Please submit your application here: 

https://gbst.taleo.net/careersection/gbst_external/jobdetail.ftl?job=1800002A&tz=GMT%2B10%3A00