OPERATIONS MANAGER

Summary about this job

Detail information about job OPERATIONS MANAGER. Terms and conditions vacancy

The Operations Manager will be responsible for data entry, accounts payable, payroll, grant report entry, managing the organizations HR, helping and creating organizational and program budgets in collaboration with the Directors, and other misc. tasks.

Reporting to the Directors and serving as a member of the Management Team along with the Directors, this position's primary responsibility is ensuring organizational effectiveness by providing leadership for the organization's financial functions and overall day to day operations.

Working with the management team, the position also contributes to the development and implementation of organizational strategies, policies and practices.

Responsibilities:

• Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
• Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions.
• Play a significant role in long-term planning.
• Oversee overall financial management, planning, systems and controls.
• Management of budget in coordination with the Directors.
• Invoicing forecast and preparation for outsourced finance team.
• Payroll management, including tabulation of accrued employee benefits.
• Organization of fiscal documents.
• Regular meetings with Directors around fiscal planning.
• Supervise and coach administrative supporting team on a daily/weekly basis.  A team of 2-4 will help support your role.

Responsibilities by Function

Financial Management

• Direct annual budgeting and planning process for the businesses annual budget with Directors
• Develop and manage annual budget
• Oversee monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals. Oversee short and long-term financial and managerial reporting.
• Managing day to day processing of accounts receivable and payable using Work Flow Max and Xero, producing reports as requested.
• Reconciling monthly activity, generating year-end reports, and fulfilling tax related requirements.
• Assisting Directors in creating annual organizational budget and monitoring cash flow.
• Maintaining archival and administrative files.
• Supporting external finance with payroll and employee benefits and organizational insurance direction.
• Ensure that Finance requests are resolved and communicated in a timely manner to internal and external parties.

Organizational Effectiveness

• Our motto for this position is – ‘Make it Happen’
• Manage functions.
• Increase the effectiveness and efficiency of Support Services through improvements to each function (HR, IT, Finance) as well as coordination and communication between functions.
• Manage and drive external support teams, ie financial (accountants), Human resources team, etc
• Drive initiatives in the management team and organizationally that contribute to long-term operational excellence.

 Organizational Leadership

• Contribute to short and long-term organizational planning and strategy as a member of the management team

Risk Management

• Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, contractual agreements, partnerships, licensing etc.
• Oversee organizational insurance policies.

Qualifications

• At least 3 years experience in Financial Management
• Strong background and work experience in Finance
• Excellent computer skills and proficient in excel, word, outlook, work flow max and indesign
• Excellent communication skills both verbal and written
• 3 plus years experience in bookkeeping
• Demonstrated leadership and vision in managing staff groups and major projects or initiatives.
• Excellent interpersonal skills and a collaborative management style.
• Budget development and oversight experience
• A demonstrated commitment to high professional ethical standards, while still calm and relaxed and a diverse workplace
• Knowledge of tax and other compliance implications
• Excels at operating in a fast pace, dynamic and creative team enviornment
• Excellent people manager, open to direction and +Collaborative work style and commitment to get the job done
• Ability to challenge and debate issues of importance to the organization.
• Ability to look at situations from several points of view, yet make a decision and move forward
• Persuasive with details and facts
• Delegate responsibilities effectively
• High comfort level working in a diverse environment