Executive Assistant with strong excel skills

Summary about this job

Detail information about job Executive Assistant with strong excel skills. Terms and conditions vacancy

• Lots of variety and learning opportunities
• Dynamic, fast paced and casual non-corporate environment
• Located in Beverley, 10 mins from city and easy free parking

Are you a switched on, proactive and a business minded doer?

Are you an 'organiser extraordinaire' who has great attention to detail and is highly disciplined?

Are you an excel wizard and great with technology?

Love thinking about how you can make processes and systems work better?

Do you take great pride in ‘making sure the trains run on-time’?

Then this might be the gig for you!!

WARNING: This is not your usual EA role assisting a stuffy Executive with travel plans and diary management. This role will have you working side by side with a successful entrepreneur. You will need to be an equal but opposite force, turning visions into reality with a focus on team member accountability and consistency.

An opportunity has arisen to be part of an exciting company which has quickly become one of Australia and New Zealand's leading coffee pod/capsule suppliers. This young but dynamic FMCG business is experiencing strong national and international growth, with distribution channels including large retail chains, supermarkets and ecommerce. If you are a results driven individual who relishes the challenge of juggling various responsibilities in a growing and constantly evolving business and who likes working within a small and diverse team, then this role is for you.

We are seeking a committed and experienced Executive Assistant with a positive attitude who will share our core values (see below). The successful candidates will be a strong all-rounder with an excellent work ethic. You will be reliable and driven, able to work autonomously and meet deadlines.

This is a full-time role and will suit you ideally if you want to roll up your sleeves, work hard, make a difference and be a part of a high achieving team. You must be organised, with a cool calm head and fit our non-corporate culture.

About the role

• Provide varied support to the Managing Director and senior management team, including:
  • Performance Management & Accountability for team members
  • Executing organisation prioritisation
  • Creating and monitoring compliance of SOP’s
  • Ensuring the organisation is aligned with its Core Values
  • Ensuring communication is effectively flowing across the organisation
• Planning & Forecasting sales (using excel) 
• Scheduling marketing workflow and liaising with various agencies regarding the timely delivery of projects
• Assisting with the management of social media
• Preparing various documentation, spread sheets and reports
• Minute taking, creating and distributing agendas
• Proofreading, editing and formatting documents, presentations and proposals
• Planning, managing and contributing to various projects (with a special focus on company culture)
• Office Management duties

About You
First and foremost: you need to care. We care about what we do and how we do it, so you will need to as well. You’ll believe that problems are for solving, not for making excuses about, and deadlines are for meeting.

You’ll be as comfortable working through meticulous, time-consuming processes as you will be powering through a report, aided by your excellent knowledge of excel (which we’ll test you on as part of the recruitment process). You’ll love removing the complexity of tasks to improve efficiency and you’ll have the confidence to clarify requests.

You should possess the following skills and attributes

• At least 3 years experience in an Executive/Personal Assistant role 
• Highly organised and responsive
• Computer literacy, with strong excel skills
• Excellent communication skills, both written and verbal
• Excellent time management and organisational skills, including the ability to prioritise effectively and efficiently
• Strong problem solving skills with the ability to multi-task and meet strict deadlines
• Ability to learn and work in a fast growing environment
• Openness and honesty in conversations with all
• The ability to give and receive feedback respectively and constructively
• A flexible approach to learning new skills
• Adaptability and willingness to move/change directions at fast pace
• Commitment to professional development and personal growth
• Excellent capacity to be self-educate
• Enthusiasm for the work
• Have attention to detail in everything you do
• Driver's licence

Benefits

• A much coffee as you can drink!
• Dynamic, fast paced and casual non-corporate environment
• Learning and development opportunities
• Close-knit team environment
• Located in Beverley, 10 minutes from city and easy free parking

Core values

• Embrace and drive change Be nimble and flexible
• Action with passion and determination Feel proud at the end of each day because you have made a difference
• Pursue growth and learning Always search for new ways to do things and improve
• Resolve or remove all aggravations quickly Do not allow internal or external aggravations to exist
• Honesty and Integrity Be honest with yourself / others and be trustworthy
• Care about what you do Do it right or seek help if you are unsure
• Equal respect for all Treat others the way you want to be treated. Regardless of roles, we are all human

In 2016, Podpac placed 18th in SmartCompany’s national Smart50 list. In 2015, Podpac placed 51st and was the top South Australian company on the BRW Fast Starters list. In the same year Podpac also won the Food SA Innovation Award its Managing Director was an EY Entrepreneur of the Year Nominee.

Podpac is an equal opportunity employer that provides a smoke free environment.

PLEASE DO NOT APPLY UNLESS YOU HAVE AT LEAST 3 YEARS EXPERIENCE IN A SIMILAR ROLE.

To be eligible for this role you must send your application via email to [email protected] with this exact subject line… ‘I'm interested in your EA role’. Please attached a cover letter (specific to this role) and resume in Word or PDF. Within the email please state your expected annual salary, how much notice you are required to give your current employer and include a sentence describing a recent example of you living one of our core values.

Applications for this role close Friday 20 July 2018.