Administration and Operations Support

Summary about this job

Detail information about job Administration and Operations Support. Terms and conditions vacancy

On Tap Services is growing fast and needs an Admin and Operations support person to join our young and exciting team. If you have a positive attitude and enjoy working in a fast-paced and fun environment we want to hear from you! 

To be successful in this role we need you to be…

• Energetic and highly motivated with a professional outlook.
• Excited by the thought of working in a fast-paced, friendly environment.
• Great with time management and organizational skills.
• Focussed on your work, with great attention to detail.
• Great on the phone and when dealing with the team, both written and verbal.
• Always thinking about "How can we make it a better experience for our clients"
• Experienced with a proven track record in a client facing and time-critical administration role.
• Experienced in the construction/trade industry with basic knowledge of Electrical & Plumbing trades - is an advantage (not essential)
• Experienced in scheduling (although this isn't essential - we'll help you pick this up)
• Someone who will be proactive in wanting to help improve the running of the office.

We need your help with these tasks...

• Being the first port of call for inbound customer inquiries
• Call tenants and clients to schedule jobs
• Support the Operations team in admin and customer service duties
• Liaise with staff in regards to expense and supporting documents
• Maintain supplier and client/ job records online
• Assisting Accounts Receivable team
• Assisting the management team where requested
• Support management at board and executive meetings

Essential Criteria:

• Have the right to work in Australia.
• Ideally have experience with Xero, Microsoft Word, Excel, and Outlook
• Previous experience in an accounts & admin focused position
• Ability to multitask with various responsibilities
• Strong communication skills
• Positive attitude and willingness to go the extra mile.

Please include the following:

1. Cover letter - telling us why you do what you do, your top 3 values and how you live them everyday.
2. Resume with work achievements and reference contact details.
3. Contact -  
   Subject line: "I want to join the team"

Send your application to spyne@ontapservices.com.au