Receptionist

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Receptionist- Conveyancing Firm

Summary about this job

Receptionists

Company: Private Advertiser

Location: Melbourne

Work type: Full Time

Salary: n\a

Phone: +61-8-2910-7435

Fax: +61-3-3826-3697

E-mail: n\a

Site:

Detail information about job Receptionist. Terms and conditions vacancy

• Busy and Fast Growing Conveyancing Practice
• Down to Earth Environment
• Dynamic Culture with Friendly Staff
Excellent opportunity for a confident and capable individual who enjoys a busy work environment.  
You will have had previous Reception/Administration experience and been keen to take on added responsibilities. You will have outstanding organisational skills, a good eye for detail, strong communication skills teamed with the confidence to deal with team members, financial institutions, solicitors and clients.
 
Duties will include:
•    Control over front reception area.
•    Efficiently and appropriately screen and direct incoming calls, responding independently where possible.
•    Taking accurate telephone messages using Microsoft Outlook
•    Greet clients in accordance with company's customer service standards.
•    Collection of mail from Post Office, opening of mail, date stamp and distribute to staff on a daily basis
•    Check answering machine messages and distribute each morning.
•    Order outgoing couriers and sign for incoming deliveries.
•    Type envelopes for outgoing mail and post at the end of the day.
•    Photocopy documents and forward facsimiles for all staff when required.
•    Control stock of stationery and kitchen supplies.  Ensure stationery cupboard is kept neat and tidy.
•    Maintain photocopier, order toner and stock drawers with paper each morning.
•    Ensure that the receptionist desk, meeting rooms and surrounding area is tidy and counter clean.
•    To provide general support duties to all divisions within the office.
•    Assist with the day to day running of the office.
•    Type general correspondence as required.
•    Assist with administrative duties for all departments as required.

The successful candidate will also be given the opportunity to learn the Conveyancing Process should they take an interest. On the job training will be provided. 

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