Personal Assistant / Office Manager

Summary about this job

Detail information about job Personal Assistant / Office Manager. Terms and conditions vacancy

fantastic opportunity has emerged for a professional and dedicated Executive Assistant/Office Manager to join their dynamic team. A team player who is hands-on, has common sense, is polished and able to liaise appropriately at all levels.

• CBD Location / PERM / Immediate Start
• $95,000 Package + Perks

About the company:
Established in 1995, this is a market leading private family investment company located in the heart of the Sydney CBD. They have a diversified portfolio and operate across a range of big, exciting brands and industries – everything from private equity, to fashion to property.

About the role:
Reporting to the Managing Director & Executive Director, the successful candidate will perform Executive Assistant duties primarily for the Executive Director and ad-hoc general support duties for other managers in the office, acting as a backup to the current EA.

Day-to-day duties will include but not be limited to:
• Report and documentation preparation – typing, collating, editing
• Management of schedules, calendars and appointments
• Coordinating travel arrangements
• Management of incoming calls, emails and correspondence
• Organising, drafting and maintaining correspondence, presentations and records
• Proactively following up on pending matters
• Routes or answers routine correspondence not requiring the ED’s attention
• Effective monitoring and actioning of email requests, responding to enquiries
• Receives and screens telephone calls, letters, and/or visitors for the office
• Answers routine questions, obtains and furnishes information to save ED’s and the teams time
• Maintains a level of confidentiality when dealing with requests
• Expense reconciliation and admin support to the accounts department
• Organises functions and events
• Back-up EA support for MD & Chairman
• Liaising with joint venture partners and stakeholders at all levels
• General Office Management (stationary, groceries, IT etc)
• Personal errands

You will be highly organised, with impeccable attention to detail and have the confidence and ability to support the ED at both a senior level and administration capacity.

This is a well-rounded role with the opportunity to really take control of an office and have it running like clockwork. This is a super polished environment but not stuffy therefore we want someone who will suit the culture.


Skills & experience
• You will ideally have 2 to 4 years Executive Assistant Experience, with longevity on your CV.
• Outstanding communication and the ability to establish rapport; excellent written and verbal communication skills.
• Ability to maintain confidentiality; and be proactive and be able to use your initiative
• Advanced in Microsoft Office suite - Immaculate presentation as you are client facing

What’s on offer?
You’ll be a part of a fun, hard-working, collaborative environment with a range of exciting benefits.

Click on the APPLY button or contact Elizabeth on 0497 788 331