Executive Assistant
Executive Assistant role | Work with ITNewcom an IT strategic advisory , spend optimisation and sourcing firm apart of MinterEllison
Summary about this job
PA, EA & Secretarial
Company: MinterEllison
Location: ACT
Work type: Full Time
Salary: n\a
Phone: +61-3-4917-4033
Fax: +61-3-7016-9897
E-mail: n\a
Site: n\a
Detail information about job Executive Assistant. Terms and conditions vacancy
Overview
Minter Ellison is an international law firm based in Australia. Established in Sydney in 1827, today we are one of the largest law firms operating in the Asia Pacific. More than 290 partners and 900 legal staff work in 15 offices across Australia, New Zealand, the People's Republic of China, Mongolia and the United Kingdom.
On 1 July 2017, MinterEllison acquired ITNewcom a boutique information technology strategic advisory, spend optimisation, and sourcing firms in Australia and New Zealand.
As a result of this union, ITNewcom MinterEllison Technology Consulting is paving the way in delivering seamless integrated consulting and legal solutions to clients seeking sophisticated technology outcomes.
Duties & Responsibilities
- Developing productive working relationships with key contacts internally;
- Electronic and hard copy document and file management;
- Diary management and organisation of the Senior Leadership Team (5 executives);
- Document production including use of precedents and new documents;
- Organising meetings;
- Monitoring emails and taking telephone calls;
- Organising interstate travel;
- Assisting in maintaining client databases;
- Drafting correspondence, document preparation and amendments;
- Reconciliation of corporate AMEX expenses;
- High volume file management including file opening and closing, electronic and physical filing;
- Conducting the billing cycle, including end of month billing, time recording and reporting;
- Management of client billing according to protocols;
- Management of Government Panels
- Business Development involvement including initial drafting of tenders, pitches and credential documents, CV compilation and maintaining of deals database; and
- Assisting with key business integration initiatives
- Other ad hoc duties as required.
Knowledge, Skills and Experience
- Secretarial or Personal Assistant background, ideally within the professional services industry;
- High level of accuracy and attention to detail;
- High level of organisation ability;
- Advanced Word and Powerpoint skills including document creation and presentation;
- Strong understanding of collaboration tools including Excel, Dropbox, WebEx and Skype for business;
- Ability to manage multiple tasks and manage deadlines;
- Flexibility and enthusiasm; and
- A high degree of integrity, as confidentiality is essential.
Personal Attributes
- Strong attention to detail;
- Exceptional organisational skills;
- Demonstrated commitment to high internal/external service standards;
- Shows initiative, solves problems and takes action without prompting;
- Reliable; and
- Self-motivated with the ability to prioritise and work autonomously.
How to Apply
We prefer to deal with you directly, so please email your CV, cover letter and academic transcripts to Chris Carmichael on [email protected]
Please note, all applications made will be subject to MinterEllison's privacy policy. Please refer to our policy for further details https://www.minterellison.com/privacypolicy
Please note that applications from agencies will not be considered at this time. To be eligible to apply for this role you must be legally permitted to work in Australia.