Administration Executive/Receptionist

Summary about this job

Detail information about job Administration Executive/Receptionist. Terms and conditions vacancy

Raine & Horne Commercial Brisbane North based in Stafford is a highly awarded, market leader in commercial property and we are currently seeking to appoint an Administration Executive/Receptionist.

You will be working alongside a very dedicated and dynamic team where each day is different.  Raine & Horne Commercial is very process driven and the team have great expectations for themselves and their colleagues. In return they provide a great culture and work environment.

You will be responsible for front desk reception duties and administrative tasks for the team in a deadline-driven environment. The ability to work effectively with all levels of employees and a strong and clear communication style are paramount to this position.

Duties include however are not limited to:

• Reception duties incorporating taking and noting of accurate phone messages, attending to facsimiles, meet and greet clients as first point of call, general management of reception and meeting room area
• Collecting, opening and distribution of daily incoming mail
• Compiling new deal packets
• Input of property listings and contacts/companies in database
• Maintenance of database including duplicates
• Management of returned mail ensuring details are updated within database
• Completion of title searches, company searches, contaminated land searches, etc as required by sales and leasing executives
• Drawing up of Form 6s, letters for follow up and thank you letters
• Management of key register including adding new keys, following up lost keys and signing keys in and out
• Ordering/monitoring of stationary
• Taking meeting minutes at company meetings
• Compilation of necessary reports for weekly team meetings
• Collation of weekly KPIs for sales and leasing executives to be reflected in Powerpoint presentation for meeting purposes

The skills and experience required to ensure success within this role include:

• Outstanding phone manner
• Excellent time management skills and ability to manage multiple tasks simultaneously
• A solid understanding of the Microsoft Office suite including Word, Excel, Outlook
• Basic level in Adobe In-design and Photoshop (preferred)
• Strong organizational and spontaneity skills
• Work effectively under pressure and meet deadlines
• Capability to work without supervision
• MUST have previous experience within a real estate agency environment 

Raine & Horne Commercial pride ourselves on our unique team culture - our work hard, play hard mentality means you can expect a great work/life balance.

Your remuneration package will be commensurate on experience.

To join our winning team, send a covering letter and resume to Fiona Eady - [email protected] outlining your previous experience, your suitability for this position and why you would like to work with us.

Please note only applicants with previous real estate experience will be shortlisted.

STRICTLY NO RECRUITMENT AGENCIES