Receptionist / Administration Assistant

Summary about this job

Detail information about job Receptionist / Administration Assistant. Terms and conditions vacancy

• Supportive team environment & culture
• Great opportunities for career progression
• Modern open plan office environment in a Melbourne CBD Location

PGP Consulting are seeking a motivated and hard-working individual to join their established organisation as a Receptionist / Administration Assistant. This role is integral to the successful running of the business and will be responsible for providing responsive, high quality administrative support to all PGP Team members whilst also delivering an exceptional client experience.  The successful applicant will be required to meet and greet clients, answering phones, distributing incoming and out-going mail, directing calls, preparing of correspondence, attend to general administration duties and maintain files and system records.

Excellent written and verbal communication, interpersonal and time management skills are essential for this role, as is the ability to work both independently and within a team environment. The successful applicant will be well presented, able to use their initiative and will possess extensive Microsoft Office experience. Willingness to learn and strong organisational skills are also essential, while MYOB Accountant Office experience and a basic knowledge of the financial sector and basic accounting will be seen as advantageous.

As part of this supportive team you will experience a great work culture, modern open plan office environment and opportunities for career progression within this established organisation.

Key Duties & Responsibilities:

• Meet & greet all clients upon arrival and make them feel welcome
• Answer phones and direct incoming calls to the appropriate team member
• Management of all incoming and out-going mail
• Coordinating meeting room bookings, including confirmation of meetings with clients and maintain standards within the meeting rooms
• Prepare and maintain client correspondence, ensuring a high degree of attention to detail
• Collation of financial accounts and preparation of client invoices on a regular basis
• Maintenance of internal client database
• Assist and provide support to other team members with various administration tasks
• Establish and maintain client files and system records daily, which include accurate notes, supporting documentation, copying, scanning, filing and archiving as directed

Key Selection Criteria:

• Excellent written & verbal communication skills
• Strong Microsoft Office skills
• Ability to use initiative
• Attention to Detail
• Strong organisational skills
• Willingness to learn and develop
• Team-player
• Excellent presentation
• Previous corporate office experience preferred but not essential
• Previous experience with MYOB Accounting Office preferred, however not essential.